Account Receivable cum income Audit Executive

IMMEDIATE STARTER REQUIRED

Job title: Executive (Accounts Receivable cum Income Audit)

Department: Finance

Report to: Finance Manager

Position Summary:

The Accounts Receivable Executive is responsible for processing revenue, cash and banking information, and traceable account transactions, as well as administering guest account collections and reconciling accounts receivable control accounts. The role requires maintaining accurate records of all incoming payments, monitoring receivables, and proactively following up with clients to ensure timely settlement of outstanding invoices. Regular reviews are conducted to identify and resolve discrepancies in payments received. This position carries a high level of responsibility and trust, ensuring the integrity and accuracy of financial records.

Duties & Responsibilities:

Accounts Receivable:

• Complete period-end closing procedures and prepare required reports.
• Prepare, review, reconcile, and issue bills, invoices, and account statements in accordance with company procedures.
• Follow up on and resolve past-due accounts and vendor invoices until full payment or resolution is achieved.
• Record, store, access, and analyze computerized financial information.
• Collect and audit paperwork from all hotel revenue centers, ensuring accuracy and compliance with internal controls and hotel policies.
• Maintain accurate accounts receivable customer files and records.
• Generate, distribute, and monitor invoices; follow up on, collect, and properly allocate payments.
• Ensure operational standards and internal controls are adhered to in all accounts receivable activities.
• Maintain an up-to-date billing system and complete reporting activities in line with specified deadlines.
• Ensure full compliance with PCI DSS (Payment Card Industry Data Security Standard) for all credit card transactions.

Income Audit:

• Audit daily revenue figures, supporting reports, and vouchers for accuracy and completeness.
• Ensure Front Office reports are printed, audited, and properly filed.
• Verify all transactions in the daily revenue report, including credit cards, City Ledger, paid outs, allowances, miscellaneous charges, and concessionaire sales.
• Audit City Ledger billing to ensure completeness and accuracy.
• Audit concessionaire revenue and event-related income for correctness.
• Review event orders and function statements to ensure alignment with contracts; verify and authorize any changes in coordination with the Food & Beverage Manager.
• Ensure all open folios are settled within one week.
• Review entertainment dockets and officer's checks to confirm proper authorization and signatures.
• Audit the daily cash summary prepared by the General Cashier and record discrepancies, reporting over/short variances to the Head of Finance and relevant managers.
• Verify authorization for complimentary rooms and validate the authenticity of complimentary upgrades.
• Validate discount vouchers, including accuracy and expiry dates.
• Conduct spot checks of cashier float counts, ensuring at least 80% of house banks are audited monthly and all house banks audited at least once quarterly.
• Maintain orderly filing and replenishment of restaurant dockets, spreadsheets, tip sheets, and credit card vouchers.
• Ensure daily service tax is calculated and posted accurately; reconcile related accounts monthly.
• Ensure service tax accounts are fully reconciled prior to bi-monthly payment deadlines.
• Assist with month-end inventory stock counts.
• Perform additional reasonable duties as assigned to support smooth departmental operations.

Desired Qualifications:

• Candidate must possess at least a Diploma in Finance/Accountancy or equivalent. (Bachelor's Degree Preferred)
• Preferably with knowledge on Xero accounting and front -end system, MS Powerpoint, MS Word, OPERA Cloud
• MUST HAVE 2 year(s) of working experience in Hospitality industry is preferred. (Hotels or Resort).
• Strong knowledge in accounting double entries.
• Preferably those specializing in Finance - General/Cost Accounting or equivalent.
• Good leadership, communication, and negotiation skills
• Required language(s): Bahasa Malaysia, English
• Continuously identify ways to improve processes to increase efficiency.
• Full-Time position(s) available.
• IMMEDIATE STARTER REQUIRED.

Job Type: Permanent

Pay: From RM3,300.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Parental leave
• Professional development

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts receivable: 2 years (Preferred)
• Income Audit: 2 years (Required)

Work Location: In person