receptionist

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Pengurusan Aset Air Berhad (PAAB) Full time

Main responsibilities:

Answering and transferring telephone calls.

Tasks:

  • Responsible for front desk functions and guest reception.
  • Handle all telephone calls courteously and professionally. Calls need to be answered in no more than three rings.
  • Ensure all calls are transferred to the right person and extension.
  • Take note of telephone messages and relay them to the respective staff accordingly.
  • Prepare meeting rooms and handle room bookings. Ensure priority is given to top management.
  • Manage the telephone system and ensure the phone is working at all times. Report any faults in the phone system to superiors as soon as possible.
  • Attend to all clients, guests and visitors' inquiries at the reception counter and welcome them with proper greetings and smiles.
  • Coordinate with courier service companies to ensure timely pickup of

    documents/parcels.
  • Ensure the reception area is clean and tidy at all times.
  • Do not leave the reception desk empty and unmanned.
  • Ensure all newspapers delivered by the vendor are counted and in order. Report any shortages to superiors.
  • Provide administrative support as and when assigned.
  • Other tasks related to instructions from Management and/or immediate Superiors from time to time.

Requirements:

  • Minimum Sijil Pelajaran Malaysia or equivalent;
  • At least 2 years' experience in receptionist or administration works;
  • Proficiency in the use of MS Office suite including MS Excel, MS Word and MS PowerPoint;
  • Proficiency in spoken and written English and Bahasa Malaysia is required;
  • The candidate should possess good attributes and be energetic;
  • Being self-motivated, analytical, resourceful and having strong integrity are important qualities; and
  • A good working attitude and willingness to travel are expected.

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