Admin Executive

1 week ago

Malaysia Office Johor Centific Full time

About Centific

At Centific, people are at the center of our culture.We constantly seek out opportunities for people to enhance their skills,

and emphasize work-life balance for all our employees.We believe that competition can bring out the very best in people

– from our annual creative film and speech contests to our weekly office game tournaments,we mix work and play to engage our people and help our clients succeed.

The Job

Your Role and Responsibilities

  • Handling various administrative responsibilities such as answering phone calls, taking, and conveying messages, making appointments, ordering office supplies, etc
  • Handling and managing calendar schedules of management, making travel arrangements, logistics, booking hotels for visitor(s), arranging for audio-video equipment for the meetings
  • Provide office support by purchasing company monthly beverages, sanitary items, stationeries, and handling festival company decorations, coordinating the time schedules with the employees, and arranging food and other necessities.
  • Coordinating with the housekeeping staff for daily activities
  • Maintaining and renewing business licenses with MBJB
  • Ensure facilities maintenance by handling access card, face recognition setting, and CCTV setting
  • Liaising with internal and external agencies for smooth administrative functioning
  • Monitoring daily attendance and handling IT assets inventory for the branch
  • Organizing, compiling, and updating company records and documentation
  • Assisting the HR department in recruiting activities such as onboarding candidates, issuing laptops etc.
  • Assisting the HR department in scheduling, coordinating, and executing office events
  • Helping the department heads as and when required

Job Requirements

  • 2 years of experience is required
  • Bachelor's degree or Diploma, Certificate in any discipline
  • Self-starter with the ability to work independently
  • Ability and willingness to perform administrative tasks as required
  • Excellent communication, coordination, and interpersonal skills
  • Proficiency in MS Office is a must
  • Quick-thinking, planning, coordinating, and executing skills
  • Excellent organizational and time-management skills
  • Experience with admin and vendor management

Join a growing company using technology to help tackle enterprises' toughest challenges.

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