Senior Project Coordinator

Vertiv is seeking a candidate to provide project administration support to the Project Manager, ensuring the smooth day-to-day operations of the Project Department. The role is focused on enabling projects to be delivered professionally, on time, within (or below) the planned budget, and to the highest quality standards that reflect our reputation as a world-class company.

RESPONSIBILITIES:

• Project Documentation and Submission Coordination: Coordinating with PM/PE on all project documentation and submissions and to ensure that relevant project records, reports and other documents are properly organized and recorded/archived. Comply and maintain ISO quality documentation.
• eOPF Revision and Sales Team Coordination: Coordinate with the sales team to revise the eOPF based on information provided by project managers or project engineers (PM/PE) and to follow up on the eopf revision creation.
• ISO Quality Documentation: Maintaining ISO quality standards is crucial. To be responsible for ensuring that project processes adhere to ISO requirements, and that documentation reflects compliance with these standards and participation in internal audit for project.
• Project Delivery and Customer Survey record: Tracking project progress not limited to delivery record, revenue and invoice capturing. To follow up with customers through surveys forms to gather feedback and ensure that the project meets their expectations at end of each project completion.
• Project Closure Administration: Handling administrative matters for project closure such as customer invoicing, Oracle project closing, updating the monthly Oracle 6S billing,  creating purchase requisition and making sure the timely submission of PO to vendors, documenting handover procedures in the system, archiving project files and managing backlog phasing.
• Manual Pull-Out Monitoring: Keeping records of manual pull-outs (material charge out manually without system DO) and making sure the manual pull out are closed on a timely manner.
• Oracle System Maintenance: Maintaining the Project Module within the Oracle system and adhere to project requirement should there raise any new requirement.
• Participate and update progress in weekly meeting with PM for revenue /unbilled/project closing.
• Generate 6 series report and ONT report from system before closing and after closing for Project Manager verification. To provide project administration assistance in order to achieve overall project goals and objectives as well as to secure high level of customer satisfaction..Assist Project Engineers & Manager in administration matters to ensure that projects are implemented not only in a professional and timely manner, but within (or better) than planned budgeted cost without compromising on the quality.

REQUIREMENTS:

• Diploma in Business Administration or equivalent.
• Minimum 2 years working experience in project administration.
• Excellent communication skills..
• Good spoken and written skills both in English and Bahasa Malaysia.
• Self-motivated and good team player.
• Understanding Emerson objectives as whole in terms of business and people.
• Understand the process within project administration..
• Able to work independently and have effective inter-personal skills.

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety.  Integrity. Respect.  Teamwork.  Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Think Big and Execute
• Act With Urgency
• Own It
• Drive Continuous Improvement
• Promote Transparent and Open Communication
• Learn and Seek Out Development
• Foster a Customer-First Mindset
• Lead by Example

At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected.  With $6.9 billion in revenue, a strong customer base and global reach spanning over 130  countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, gender, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to. If you are interested in applying or learning more about this role, please visit the company's career page located on