Junior Sales Admin

4 days ago

Klang, Selangor, Malaysia Second Talent Full time


Job Title: Sales Administrator 

Location: Balakong, Seri Kembangan, Selangor

Work Hours: Monday Friday, 8:00 AM 5:30 PM

About the Opportunity

Our client, a major manufacturing and sales company, is seeking two organized and detail-focused Sales Administrators to support their growing sales department. The roles are based in their Balakong office.

This is an urgent hiring for two distinct, full-time positions. Please see the specific responsibilities for each role below.

Position 1: Sales Administrator (Data Management)

This role focuses on data integrity and sales reporting, ensuring the sales team has accurate information.

Key Responsibilities:

  • Manage and ensure the accuracy of all data entry in internal systems (e.g., product names, serial numbers, pricing, and customer details).
  • Maintain and regularly update sales records and customer databases.
  • Monitor and track sales team targets; prepare precise monthly sales reports for management review.
  • Provide administrative support related to data analysis and deliver insights to assist the sales team.

Requirements for this Role:

  • Essential: High proficiency in SAP, Salesforce, and Microsoft Excel.
  • A meticulous attention to detail and a high standard for data accuracy.
  • The ability to work independently and manage deadlines effectively.
Position 2: Sales Administrator (Operations Support)

This role acts as a central coordinator, providing direct administrative and operational support to the sales team and the Head of Sales.

Key Responsibilities:

  • Provide day-to-day operational and secretarial support to the Head of Sales.
  • Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
  • Coordinate all internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).
  • Manage business travel arrangements, including flights, accommodation, and offsite events.
  • Act as a key liaison for communications within the sales team to ensure efficient workflow.
  • Manage customer inquiries, handle email correspondence, and assist with various operational tasks.
  • Support the team with expense claims, customer feedback, and other ad-hoc administrative duties.

Requirements for this Role:

  • Excellent organizational and multitasking abilities.
  • Professional-level communication skills, both written and verbal.
  • A proactive approach with the ability to work in a fast-paced environment.
  • Knowledge of SAP is an added advantage.
General Qualifications (For BOTH Positions)
  • Education: Must possess at least a Diploma or equivalent.
  • Experience: 1-3+ years of working experience in a secretarial, sales support, or administrative position.
  • Skills: Strong skills in MS Office, with particular high proficiency in MS Excel.
  • Language: Fluency in English is required. Fluency in Mandarin is highly preferred, as this role requires interaction with Mandarin-speaking customers.
  • Work Ethic: Candidates should be self-driven, able to work with minimal supervision, and possess a strong sense of responsibility.
  • Eligibility: Must be a Malaysian citizen or possess relevant residency.
  • Start Date: Candidates who can join immediately or with a short notice period are preferred.

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