Urgent Personal Secretary

3 days ago

Tun Razak Exchange Kuala Lumpur, Malaysia TRUST RECRUIT PTE. LTD. Full time

Highlights:

  • Permanent job opportunity
  • 5 days work weeks
  • Work location: TRX Exchange

Responsibilities:

Executive Support

  • Manage and maintain executive schedules, calendars, appointments, and meetings.
  • Organize business travel arrangements including flights, accommodation, visas, and itineraries.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Screen phone calls, emails, and inquiries; manage internal and external communications on behalf of the executive.
  • Assist with personal matters or tasks where required, while maintaining strict confidentiality.

Administrative Management

  • Prepare and format reports, presentations, letters, and other official documents.
  • Maintain filing systems, both digital and physical, ensuring accuracy and confidentiality.
  • Handle expense claims, reimbursements, and basic financial documentation for executive approval.
  • Coordinate logistics for internal and external meetings, events, and interviews.

Office Coordination

  • Liaise with internal teams, clients, and external partners on executive's behalf.
  • Support office operations, procurement of supplies, and general administrative tasks.
  • Assist in onboarding preparations for new employees or visitors (documents, access, schedules).

Project & Task Coordination

  • Track deadlines, deliverables, and priorities across multiple workstreams.
  • Follow up with teams to ensure timely submission of reports, documents, or approvals.

Qualifications

  • 2–5 years of experience as a Personal Secretary, Executive Assistant, or Administrative Executive.
  • Strong organizational, multitasking, and time-management abilities.
  • High level of professionalism, discretion, and integrity when handling confidential information.
  • Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
  • Strong attention to detail and ability to work independently with minimal supervision.
  • Experience supporting senior management or executives in engineering, technology, or project-driven environments.
  • Knowledge of travel coordination, scheduling tools, or office management systems.
  • Ability to prioritize in high-pressure environments and manage changing demands.
  • Strong interpersonal and customer-service orientation.

HOW TO APPLY: Interested applicants, kindly send your resume in MS WORD format to or please click on "Apply Now" and provide the below details in your resume.

  • Last drawn salary
  • Expected salary
  • Notice period
  • Reason for leaving

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA). Please read our privacy statement on our corporate website

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Khoo Choo Xian (Anthony)

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