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admin / book keeper

2 weeks ago

Subang Jaya, Selangor, Malaysia NEGATIVE SIGNATURE SDN BHD Full time 42,000 - 60,000 per year

We are looking for a reliable, detail-oriented Admin cum Bookkeeper to support daily administrative operations and maintain accurate financial records. This role is ideal for someone organized, proactive, and comfortable working in a fast-paced retail environment.

Key Responsibilities

Administrative Duties

  • Manage daily store administrative tasks, documentation, and filing.
  • Handle incoming calls, emails, and general inquiries.
  • Prepare and organize internal documents, reports, memos, and schedules.
  • Assist with staff coordination—leave records, attendance tracking, and onboarding documentation.
  • Maintain office supplies, store supplies, and coordinate with vendors when required.
  • Support management in organizing meetings, preparing minutes, and following up on action items.

Bookkeeping & Finance

  • Perform daily data entry for sales, expenses, invoices, and payments.
  • Maintain accurate records using accounting software (e.g., SQL/SP, Xero, or your system).
  • Manage Accounts Payable (AP) and Accounts Receivable (AR).
  • Reconcile monthly bank statements, POS sales, payment platforms (GrabPay, FPX, etc.).
  • Prepare simple financial reports and summaries for management.
  • Assist with month-end closing, stock-related paperwork, and audit preparations.
  • Ensure compliance with company SOPs and proper documentation for all financial transactions.

Retail-Related Support

  • Liaise with store teams to ensure accurate cash handling and daily sales reporting.
  • Assist with stock documentation (e.g., stock adjustments, supplier invoices, stock transfer paperwork).
  • Support management during product launches, pop-ups, and administrative planning tasks.

Requirements

  • Proven experience in administrative work, bookkeeping, or related field.
  • Basic understanding of accounting principles.
  • Proficiency in Microsoft Excel/Google Sheets; familiarity with POS or accounting software is a plus.
  • Strong organizational and multitasking skills.
  • Ability to maintain confidentiality and handle sensitive data.
  • Good communication skills and a positive, problem-solving attitude.
  • Ability to work independently with minimal supervision.

Job Types: Full-time, Permanent

Pay: RM3, RM3,500.00 per month

Experience:

  • Administrative: 5 years (Preferred)

Work Location: In person