Admin & HR Executive

2 weeks ago

Subang Jaya, Selangor, Malaysia MYPETANI Full time 10,000 - 30,000 per year

Location: MyPetani | 16-G, Jalan USJ Avenue @USJ Heights, Jalan 1/1C 47610 Subang Jaya, Selangor Malaysia

5 day work week

Key Responsibilities

Admin Duties

  • Manage Director's calendar, appointments, and scheduling.
  • Assisting Director on Business Expansion plans & coordinating with stakeholders
  • Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Coordinate travel bookings, accommodations, and itineraries.
  • Handle confidential documents, reports, and correspondence with discretion.
  • Assist with event planning, internal communications, and special projects.
  • Screen and respond to emails, calls, and messages on behalf of the Director.
  • Support ad-hoc personal errands or assignments as required.

People Officer (HR) Duties

  • Maintain and update employee records, contracts, and documentation.
  • Assist with recruitment: job postings, interview coordination, onboarding, and offboarding.
  • Prepare monthly HR reports, staff attendance, leave tracking, and claims processing.
  • Coordinate performance appraisals, probation reviews, and staff engagement activities.
  • Ensure compliance with labour laws and internal HR policies.
  • Be the point of contact for staff enquiries regarding HR matters, policies, and welfare.
  • Support payroll preparation with attendance, overtime, and benefit records.
  • Organize training, staff development, and wellness initiatives.

What We're Looking For:

  • Have preferred degree or diploma program qualification
  • Eager to learn and contribute to a fast-paced environment
  • Strong communication and teamwork skills

Requirements

  • Some proven experience in administrative or people office roles.
  • Strong communication, organizational, and problem-solving skills.
  • High level of discretion and ability to handle sensitive information.
  • Proficient in Microsoft Office Suite and HR tools/software.
  • Able to multitask and work independently in a fast-paced environment.
  • Fluency in English & Bahasa Malaysia, *Mandarin fluency is also preferred to assist in liaising with China factories.

Job Types: Full-time, Contract

Contract length: 12 months

Pay: RM1, RM3,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Flexible schedule
  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Education:

  • Diploma/Advanced Diploma (Required)

Work Location: In person

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