Production Assistant

Title: Production / Planning Assistant

Job Purpose:

To assist the Planning and Production teams in preparing, coordinating, and monitoring production schedules, materials, and documentation to ensure efficient operations, on-time delivery, and compliance with company quality and food safety standards.

Work Condition:

Plant environment; may be required to work overtime and follow shift duty roster based on production needs and superior's request.

Job Requirements:

Education, Qualifications & Training

• Minimum Diploma in Business Administration, Production Management, or related field

Experience, Skills or Specialized Knowledge / Language / Ability to Travel

• Minimum one (1) year experience in a manufacturing environment (preferably F&B industry)
• Basic understanding of production planning, scheduling, and inventory control
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Able to understand and communicate in English and Malay
• Willing to work overtime and follow shift duty roster

Job Descriptions: Key Accountabilities / Responsibilities / Activities

Production & Planning Coordination

• To keep track of Sales Orders and ensure each order line is properly scheduled in the production plan.
• To assist in checking production capacity and material availability before confirming production schedules.
• To assist in preparing production plans and Work Orders according to agreed timelines and customer requirements.
• To assist in adjusting and updating schedules whenever there are order changes or output variations.
• To assist in responding to urgent or ad-hoc orders promptly and anticipate potential shortages.
• To liaise with Production, Quality, and Warehouse departments for coordination of materials, schedules, and shipments.
• To assist in generating daily and weekly production reports and preparing Daily Output vs Plan summaries.
• To assist in monitoring work-in-progress and ensure materials are used according to FIFO principle.
• To assist in preparing Purchase Requisition Forms for materials as needed.
• To coordinate with Production and Maintenance teams for any production shutdown or maintenance planning.

Production Administrative Support

• To assist the Production Department with administrative duties including document distribution, collection, and filing.
• To prepare production-related memos, letters, and labels (e.g., premix/mixing label, forming label, baking label, etc.) as instructed by the superior.
• To prepare minutes of production meetings and follow up on assigned actions.
• To update and maintain all production records, logbooks, and checklists accurately.
• To assist in compiling daily production data (output, downtime, wastage) for analysis and reporting.
• To assist in production data analysis related to quality and productivity performance.
• To assist in maintaining document control for audit and traceability purposes.

Material & Inventory Monitoring

• To monitor and manage the stock levels of raw materials, packaging materials, and work-in-progress items.
• To assist in updating stock records in compliance with SST (Sales and Service Tax).
• To prepare and verify material issue forms and ensure accurate record of stock movement.
• To assist in preparing monthly material usage and inventory reports for audit purposes.

General Responsibilities

• To ensure compliance with GMP, HACCP, HALAL, and ISO 9001:2015 standards.
• To maintain good housekeeping, safety, and 5S practices in all work areas.
• To assume corporate social responsibility (CSR).
• To perform other duties as assigned from time to time.

Job Types: Full-time, Permanent

Pay: RM1, RM2,300.00 per month

Work Location: In person