Purchasing Executive

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Zhou Management Sdn Bhd Full time 40,000 - 60,000 per year
Key Responsibilities

1. Procurement & Sourcing

  • Source and evaluate suppliers for food, beverage, and non-food items (Non-Halal certified suppliers).
  • Ensure all purchased goods meet required quality and safety standards.
  • Request and compare quotations to ensure best value for money.
  • Maintain a supplier database with updated price lists, contacts, and performance records.
  • Negotiate terms, pricing, and contracts with vendors to optimize cost efficiency.

2. Order Management

  • Prepare purchase orders and follow up on delivery schedules to ensure timely arrival of goods.
  • Monitor stock levels and coordinate with outlets and warehouse teams to avoid shortages or overstocking.
  • Verify quantity and quality of items received against purchase orders and invoices.
  • Handle discrepancies or claims related to deliveries, damaged goods, or shortages.

3. Cost Control & Budgeting

  • Support management in monitoring and analyzing food cost, cost of goods sold (COGS), and monthly purchasing reports.
  • Identify cost-saving opportunities and propose alternative suppliers or products.
  • Ensure purchasing practices align with company cost-control policies.

4. Compliance & Documentation

  • Ensure compliance with internal purchasing policies, hygiene standards, and local regulations for Non-Halal ingredients.
  • Maintain proper documentation for all purchase-related activities including invoices, contracts, and delivery orders.
  • Support internal and external audits with accurate records.

5. Coordination & Communication

  • Work closely with the kitchen, warehouse, outlet managers, and finance teams to understand operational needs.
  • Communicate with suppliers to resolve issues promptly.
  • Assist in periodic supplier performance evaluation and improvement initiatives.

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