finance executive – purchasing

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia ALILA BANGSAR KUALA LUMPUR Full time 60,000 - 120,000 per year

Summary

Position Overview:

This role is instrumental in managing the hotel's procurement activities with a focus on quality, cost control, and vendor management. As a Finance Executive – Purchasing, you will oversee the full purchasing cycle—from sourcing suppliers and negotiating terms to processing purchase orders and ensuring goods meet operational standards. You will also support strategic procurement planning and work with department heads to forecast purchasing needs. With a solid understanding of hospitality operations, you will ensure that all procurement activities align with the hotel's financial and service goals.

Key Responsibilities:

  • Source materials and goods in line with department specifications, ensuring competitive pricing, quality, and vendor compliance.
  • Develop and maintain strong relationships with key vendors and suppliers, ensuring long-term, reliable partnerships.
  • Oversee the timely processing and accurate documentation of all purchase orders (POs), ensuring they meet hotel requirements and specifications.
  • Maintain a detailed and organized record of purchase requests, orders, and vendor agreements.
  • Assist in preparing procurement reports for the Finance department, helping track costs, inventory, and purchasing trends.
  • Work closely with the Director of Finance to ensure purchasing activities align with financial goals and budgets.
  • Ensure all purchasing activities adhere to hotel policies, vendor contract terms, and legal requirements.
  • Assist in negotiating favorable terms with vendors and contractors.

Qualifications

Requirements:

  • A minimum of 2 years' experience in a purchasing or procurement role within the hospitality industry or other large-scale operations such as international hotels, resorts, or convention centers.
  • Solid understanding of hotel procurement systems and practices, including vendor management, contract terms, and inventory planning.
  • Proven track record of managing vendor relationships and negotiating pricing in a high-volume purchasing environment.
  • Experience in working cross-departmentally with culinary, engineering, housekeeping, and other hotel operations teams.
  • Strong organizational, communication, and problem-solving skills with a proactive, detail-oriented approach.

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