finance assistant – purchasing

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia ALILA BANGSAR KUALA LUMPUR Full time 40,000 - 60,000 per year

Summary

Position Overview:

This role plays a key part in supporting the smooth operation of the hotel's procurement function. As a Finance Officer – Purchasing, you will assist in sourcing goods and services, processing purchase orders, and coordinating with vendors to ensure timely and accurate delivery. You will work closely with internal departments to understand their needs, maintain purchasing records, and support compliance with hotel procurement policies. Your attention to detail and strong organizational skills will contribute to the efficient flow of supplies and materials across the hotel.

Key Responsibilities:

  • Assist in sourcing materials and goods based on department needs and specifications, ensuring cost-effectiveness and quality.
  • Process purchase orders (POs) promptly, ensuring compliance with hotel specifications and requirements.
  • Maintain basic relationships with vendors, ensuring they meet the hotel's standards and specifications.
  • Ensure all purchase requests, orders, and vendor communications are accurately documented and filed.
  • Adhere to the hotel's procurement policies and procedures.
  • Assist in preparing reports on procurement activities as required by the Finance team.
  • Assist with monitoring stock levels and ensuring timely ordering to avoid shortages.
  • Support cost control efforts by ensuring purchases align with budget and operational needs.

Qualifications

Requirements:

  • Minimum of 1–2 years' experience in a purchasing or finance support role, preferably in the hospitality industry or within a large-scale operation (e.g., hotel, resort, or multi-outlet F&B environment).
  • Basic understanding of purchasing procedures, inventory tracking, and supplier coordination in a fast-paced operational setting.
  • Strong attention to detail and accuracy in documentation and record keeping.
  • Proficient in Microsoft Office, especially Excel for tracking and reporting.
  • Good interpersonal skills and ability to work collaboratively with cross-functional teams.

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