Finance Assistant

2 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Dimension Bid Sdn Bhd Full time 30,000 - 60,000 per year

Job Summary:

We are looking for a
Finance Assistant
to assist our Finance Department in accounting and payment processing, data migration, document management, and audit preparation. This role plays a key part in ensuring smooth finance operations, accurate data entry into our Oracle Financial System and maintaining compliance with documentation standards.

Key Responsibilities:

Accounting and Payment Processing

  • Update data promptly in the accounting system for payments
  • Update data promptly in the accounting system for local and international supplier bills, staff claims, and other bills.
  • Monitor and track bill verification and approval processes
  • Maintain a proper filing system for payment vouchers, receipts, and all bills.
  • Prepare supplier reconciliations and liaise with suppliers to resolve any discrepancies or complaints.

Data Entry & System Migration

  • Migrate financial backlog data into the Oracle Financial System.
  • Perform reconciliation and validation checks to ensure data accuracy.
  • Maintain a migration tracker and report any discrepancies or missing data to the Finance team.

Document Filing & Scanning

  • Assist the Finance Assistant in organizing and digitizing financial records.
  • Scan and index documents correctly for easy retrieval.
  • Maintain both physical and digital filing systems in accordance with company procedures.

Audit & Compliance Preparation

  • Organize financial documents in preparation for internal and external audits.
  • Ensure all documentation complies with audit and regulatory standards.

Ad-hoc Assignments

  • Assist the Senior Finance and Finance Manager in completing ad-hoc tasks or projects as assigned by management.
  • Assist the finance teams with daily financial tasks.
  • Provide support to other regional finance teams on finance-related matters.

Requirements:

  • Minimum qualification: Diploma in Accounting, Finance, or other relevant qualifications.
  • Familiarity with accounting software; experience with Oracle Financial System is an advantage.
  • Strong attention to detail and accuracy in data handling.
  • Ability to manage files and maintain document integrity.
  • Good organizational and communication skills.

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