Purchasing Specialist

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.

Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

A Proactive and Detail-oriented Customer Project Buyer supporting our Gutor Project Managers, Engineers, and Sales teams in fulfilling customer-specific procurement needs in and Engineer-to-Order(ETO) environment. This role is critical in ensuring timely and cost-effective sourcing of a high mix of low-volume components, often with unique specifications and tight delivery schedules once designs are completed.
The Customer Project Buyer will act as a key interface between project management, engineering, and suppliers, ensuring alignment with project timelines, budgets, and quality standards. Focusing on both direct and indirect supply needs, negotiating contracts with suppliers in assigned technologies. Indirect procurement responsibilities may include sourcing services, tooling, consumables, and other non-product-related materials essential to project execution and operational continuity.
The position requires a continuous evaluation and adjustment of priorities and duties, based on a dynamic environment and dynamic customer requirements. Thriving in a complex, low-volume, high-mix environment, juggling multiple priorities and collaborating across departments to ensure seamless project execution while maintaining exceptional attention to detail. A strong collaborative team player who thrives in a fast-paced setting with a focus on multi-tasking, responsiveness, and stakeholder communication is essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Direct Procurement
  • Lead and act as the primary procurement interface for project managers, engineers, and sales teams on large bids from RFQ to business award for the Asia region.
  • Translate customer-specific requirements into actionable procurement quotes.
  • Support the procurement process from RFQ to awarding the business
  • Collaborate with project managers and engineers to understand material requirements and timelines.
  • Communicate with suppliers to confirm pricing, availability, and delivery schedules.
  • Maintain accurate procurement records and update ERP systems.
  • Help monitor supplier performance and escalate issues as needed.
• Indirect Procurement
  • Support the procurement activities related to indirect goods and services including activities such as supplier selection/evaluation, bids and awards.
    • Influencing the decisions of the supplier selection
  • Work with internal stakeholders to gather requirements and ensure timely fulfillment.
  • Obtain quotes, evaluate suppliers, and assist in negotiating terms for indirect purchases.
• Cross-Functional Collaboration
  • Work closely with engineering, project managers, quality, and sales teams to align procurement with technical and commercial requirements.
  • Coordinate with logistics and finance teams to ensure accurate receiving and payment of 3rd party goods.
  • Participate in project meetings, as needed, to stay informed of changes in scope, provide updates and stay alert to main priorities.
  • Contribute to continuous improvement initiatives within the procurement function

SECONDARY DUTIES AND RESPONSIBILITIES

• Ensure the involvement of the purchasing function as early as possible in the project stage
• Supp
• Identifying potential risks in the procurement process and proposing risk mitigation strategies, while ensuring compliance with regulatory and company policies.
• Support of general activities in the procurement department as required to maintain business.
• Additional, sourcing and projects as required, to maintain the plant operations and company targets

KNOWLEDGE AND SKILLS – REQUIRED

• Bachelor's degree in Supply Chain Management, Business Administration or related field
• 2-4 years of experience
• Basic understanding of direct purchasing processes.
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills;
• Able to prioritize and manage time efficiently
• Detail oriented with strong organizational skills.
• Ability to work collaboratively in a fast paced environment
• Willingness to learn and grow in a dynamic, fast-paced environment.
• Fluent in English and Cantonese or Mandarin; additional languages (Spanish, German, French) are a plus

KNOWLEDGE AND SKILLS – DESIRED BUT NOT ESSENTIAL

• Experience with SAP systems and Microsoft Dynamics 365 (preferred)
• Able to negotiate, establish, and process contracts
• Willingness to travel occasionally for supplier visits or industry events: up to 10% travel
• Basic understanding of indirect purchasing processes.
• Solid knowledge and understanding of purchasing processes, policy, and systems

KEY ATTRIBUTES

• Highly organized and able to manage multiple priorities under tight deadlines.
• Customer-focused mindset with a proactive approach to problem-solving.
• Collaborative team player with a strong sense of ownership and accountability.
• Strong communication skills, both verbal and written
• Detail oriented with high level of accuracy in work.

Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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