Admin Executive

2 days ago

Puchong New Village, Malaysia DR Maintenance Full time 33,600 - 50,400 per year

About Us

Dr. Maintenance is a technology-driven maintenance and renovation solutions provider, helping businesses and property owners improve asset lifespan, efficiency, and sustainability. As part of our growing team, we are looking for a dedicated Admin Executive to manage daily administrative and operational support to ensure smooth business operations.

Job Responsibilities

  • Handle daily administrative tasks, including document preparation, data entry, filing, and record keeping.
  • Manage work order scheduling, technician coordination, and follow-up on job progress with clients.
  • Prepare quotation, invoice, and service reports using the company system.
  • Assist in procurement and inventory management for tools, materials, and supplies.
  • Support HR-related tasks such as attendance tracking, staff claims, and onboarding documentation.
  • Maintain communication between departments (Operations, Sales, and Finance).
  • Provide customer service support via phone, email, and WhatsApp — responding to inquiries and service requests.
  • Assist management in preparing reports, presentations, and other administrative tasks as needed.

Requirements & Qualifications

  • Minimum Diploma or equivalent in Business Administration, Office Management, or related field.
  • 1–3 years of experience in admin, operations coordination, or office support (maintenance or service industry preferred).
  • Strong organizational and time management skills.
  • Proficient in Microsoft Office / Google Workspace (Excel, Docs, Sheets).
  • Able to work independently and multitask in a fast-paced environment.
  • Positive attitude, responsible, and detail-oriented.
  • Good written and verbal communication skills in English and Bahasa Malaysia (Mandarin is a plus).

What We Offer

  • Competitive salary & performance incentives.
  • Career growth and development opportunities.
  • Supportive team environment in a growing company.
  • Training on system workflows and industry processes.
  • Monday to Friday work schedule (half-day Saturday if required).

Expected Qualities

We are looking for a proactive, organized, and dependable team player who enjoys problem-solving and supporting operations behind the scenes. You'll be the backbone of our daily workflow and an important link between teams and clients.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM2,800.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Application Question(s):

  • What is your expected Salary?

Experience:

  • Administrative: 1 year (Preferred)

Language:

  • Chinese (Preferred)
  • English (Preferred)

Work Location: In person

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