Human Resource and Administration Executive

HR & Admin Executive

Job Summary:

The HR & Admin Executive is responsible for day-to-day HR operations, recruitment coordination, payroll and statutory compliance, and general office administration. The role supports employee lifecycle management, maintains accurate HR records, assists with visas and government submissions, and provides administrative support to project sites. Frequent communication with China HQ and local authorities is required; therefore, Mandarin proficiency is essential.

Key Responsibilities
1. HR Operations & Recruitment

• Assist in executing recruitment activities, including job posting, candidate screening, interview coordination, and preparing offer letters.
• Support the onboarding process: employment contracts, personnel data entry, policy briefing, and orientation arrangements.
• Maintain accurate employee records, attendance data, leave applications, and personnel files.
• Assist in performance appraisal coordination, training arrangements, and employee engagement activities.
• Handle daily employee inquiries related to HR policies, attendance, benefits, and company rules.

2. Statutory Compliance & Payroll Support

• Collect and verify monthly attendance records for payroll processing.
• Assist with statutory submissions such as EPF, SOCSO, EIS, HRDF, and ensure accuracy and compliance.
• Ensure HR practices comply with Malaysian Employment Act, Labour Law, and company policies.
• Prepare basic HR reports such as headcount updates, turnover statistics, attendance summaries, etc.

3. Administration & Office Management

• Manage office day-to-day operations, including procurement of stationery, office supplies, and coordination of equipment repairs.
• Maintain a clean, organised, and efficient office environment.
• Arrange company travel, meeting logistics, visitor reception, and accommodation for employees when required.
• Coordinate administrative needs with various departments, such as meeting room bookings, document requests, and office asset management.
• Support company events, staff activities, and team-building arrangements.

4. Compliance, Documentation & Government Liaison

• Assist with visa applications, work permits, PVP processing, and CIDB Green Card applications.
• Liaise with government bodies such as SSM, LHDN, Immigration, CIDB, EPF, SOCSO, and other relevant authorities to submit documents and follow up on approvals.
• Support company compliance activities including license renewals, business registrations, and corporate document filing.
• Manage important documents such as contracts, agreements, legal filings, corporate records, and administrative archives.

5. Project & Site HR Support

• Provide HR and admin support to project sites, including staff documentation, compliance reporting, accommodation coordination, and logistical arrangements.
• Assist in monitoring site manpower, attendance, and HR-related matters.

Job Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• Male candidates aged 25–45 are preferred with 3–5 years of HR & Administration experience; experience in construction, engineering, or manufacturing industries is an advantage.
• Good command of Mandarin, English, and Malay (written and spoken). Mandarin is essential for communicating with China HQ and Mandarin-speaking stakeholders.
• Knowledge of Malaysian Employment Act, Labor Law, EPF, SOCSO, EIS, and HR compliance processes.
• Experience with work permit/PVP applications or dealing with government agencies is a strong advantage.
• Proficient in Microsoft Office and able to prepare reports and documentation.
• Responsible, detail-oriented, and able to work independently with minimal supervision.
• Strong communication, coordination, and time-management skills.

Benefits

• EPF
• SOCSO
• Annual Performance Bonus
• Overseas Allowances
• Performance Incentives
• Paid Annual Leave
• Team-Building Activities
• Recognition for Outstanding Performance

Join Our Team at Evergrand Electronic Scientific Technology Sdn. Bhd.
Who We Are

Evergrand Electronic Scientific Technology Sdn. Bhd., a subsidiary in Malaysia of Wuxi Evergrand Electronic Scientific Technology Co., Ltd., established in 2010, is a high-tech enterprise in China. We are a comprehensive solution service provider for process medium supply system and process environment in high-end equipment manufacturing industry.

We always adhere to the innovative business philosophy of "quality-oriented, customer first, pragmatic innovation and win-win", and gradually becomes a comprehensive solution provider and service provider with high-purity process system and clean process system as two core businesses. We have accelerated the expansion of market areas and industries, and its business has spread all over the country. The system and professional services provided have been widely used in many industries such as pan semiconductor industry, optical fiber communication and life medicine. Our systems and professional services meet the stringent requirements of purity, process, and safety, earning high praise from our clients.

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