HR & Admin Executive

2 days ago

Penang, Malaysia Magic-ray Technology Full time

I. Position Overview

As the dedicated Human Resources & Administration personnel for the company's Malaysia team, you will be responsible for daily office administration operations and core HR functions. You will play a key role in ensuring the local team operates efficiently and smoothly. This position requires strong multitasking abilities and effective communication skills in a cross-cultural environment.

II. Job Responsibilities

1. Human Resources Functions

  • Assist in the full recruitment cycle for local employees, including job posting, resume screening, interview coordination, and onboarding arrangements.
  • Maintain and update employee records, ensuring accuracy, confidentiality, and proper documentation.
  • Ensure HR processes comply with labour laws and company policies.
  • Manage attendance records and assist HQ or outsourced accountants with monthly payroll processing.
  • Handle statutory benefit administration, including EPF, SOCSO, and other mandatory contributions.
  • Support employee relations matters, explain company policies, and provide basic guidance on local labour law compliance.
  • Coordinate employee onboarding, probation confirmation, and offboarding processes.

2. Administrative and OSH Function

  • Manage full spectrum of administrative functions, including office operations, reception, maintenance, and office supplies procurement and management.
  • Oversee company hostel, fixed assets, and fire insurance matters. Coordinate with property management, cleaning services, and other vendors for the three-storey office building.
  • Organize internal meetings and company events; provide logistical support such as travel arrangements and ticket bookings.
  • Coordinate and manage office decorations for festive occasions.
  • Handle daily communication and coordination with local government authorities and service providers.
  • Coordinate OSH matters with HQ and external consultants.
  • Assist in integrating OSH requirements into office administration and facilities management.
  • Promote a safety culture and continuously improve workplace safety performance.
  • Any ad-hoc duties assigned by the superior.

III. Qualifications

  • Degree holder in Human Resource, Business Administration, or other related field.
  • Minimum 3 years of relevant experience in HR and administration, preferably in the electronics industry.
  • Experience in manufacturing industries or China-based companies is an advantage.
  • Proficient in written and spoken Mandarin, Bahasa Malaysia and English; ability to communicate with Mandarin-speaking stakeholders is essential.
  • Certified as an Occupational Safety & Health Coordinator (OSHC) with DOSH is an added advantage.
  • Familiar with Malaysian labour laws, HR policies, payroll process & statutory requirements.
  • Proficient in Microsoft Office applications, with strong skills in confidentiality, data protection, and document management.
  • Proactive, detail-oriented, responsible, patient and able to work independently with minimal supervision.
  • Excellent communication and interpersonal skills, with the ability to work across departments and cultures.
  • Demonstrates a mature and professional working attitude.

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