Senior HR Executive

2 days ago

Taman Melawati Selangor, Malaysia Synerlitz Malaysia Sdn Bhd Full time 40,000 - 60,000 per year

MAIN DUTIES AND RESPONSIBILITIES:

  1. Recruitment & Onboarding

  2. Assist in executing the company's manpower plan and coordinate recruitment activities across all departments.

  3. Prepare and post job advertisements on various platforms (JobStreet, LinkedIn, university portals).
  4. Screen resumes, shortlist candidates, and coordinate interviews with hiring managers.
  5. Prepare employment offer letters, contracts, and onboarding documentation.
  6. Conduct new employee orientation and ensure smooth integration of staff into the company.

  7. Maintain and update the company's manpower database and organization chart.

  8. Employee Records & HR Administration

  9. Maintain accurate and up-to-date employee personal files, contracts, and HR records (digital and hardcopy).

  10. Prepare and issue HR-related letters (confirmation, transfer, promotion, warning, termination, etc.).
  11. Update and manage HRIS / Attendance systems and ensure accuracy of staff movement records.

  12. Handle staff medical, insurance, leave applications, and other welfare-related matters.

  13. Payroll & Statutory Compliance

  14. Coordinate with Finance to ensure accurate and timely submission of payroll data, including attendance, overtime, allowances, and deductions.

  15. Verify site allowance, mileage claims, and project-based payments before submission.
  16. Ensure full statutory compliance with EPF, SOCSO, EIS, PCB, and other government contributions.
  17. Handle employee queries related to payroll, leave balance, and benefits promptly and accurately.

  18. Assist in audits and maintain proper payroll documentation for compliance.

  19. Employee Relations & Discipline

  20. Support HR Manager in handling employee grievances, counseling, and disciplinary matters.

  21. Ensure all disciplinary actions follow due process in line with the Employment Act 1955.
  22. Monitor employee attendance, punctuality, and overall workplace conduct.
  23. Assist in organizing employee engagement programs, welfare events, and company functions.

  24. Maintain positive communication and morale among employees across HQ and project sites.

  25. Training & Development

  26. Conduct Training Needs Analysis (TNA) with Department Heads and compile annual training plans.

  27. Liaise with training providers and manage HRD Corp (HRDF) claim submissions.
  28. Maintain training records, attendance lists, and post-training evaluation summaries.
  29. Track training completion rates and prepare monthly training reports for management review. Promote a safe, respectful, and inclusive work environment in both HQ and site offices.

EDUCATION:

·   Bachelor's degree in Human Resources.

QUALITIES:

·       Deep expertise in Malaysian HR policies, employment law, Industrial Relations Act 1967, operational HR practices and statutory compliances (EPF, SOCSO, EIS, PCB, PDPA).

·       Hands-on experience with HRIS, HR reporting, and workforce analytics.

·       Exceptional communication and stakeholder management. Able to manage wide range of situations and personalities, good interpersonal skills.

·       Uncompromising integrity, emotional intelligence and discretion with sensitive payroll, disciplinary, and whistle-blower data.

EXPERIENCE:

·       Minimum 2 years of relevant HR experience.

CORE COMPUTER COMPETENCIES:

·       Proficient in HR2000 (or equivalent ERP HR module);

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