Account Executive

1. Accounts Payable (AP):

o Process all accounts payable transactions in a timely manner, ensuring accuracy and

compliance with company policies.

o Review and verify vendor invoices, ensuring they are matched to purchase orders and

delivery receipts.

o Ensure that all payments (cheques, IBG transfers, etc.) are processed accurately and on

time.

o Maintain an updated accounts payable ledger, ensuring all transactions are recorded

correctly.

o Liaise with suppliers to resolve any discrepancies, payment issues, or inquiries.

o Monitor and manage outstanding payables, ensuring payments are made within terms to

avoid late fees or penalties.

o Assist in preparing payment schedules and ensuring cash flow is efficiently managed for

payables.

1. Accounts Receivable (AR):

o Oversee and manage accounts receivable processes, ensuring timely invoicing and

collections from clients.

o Review and verify sales invoices, ensuring accurate billing details and amounts.

o Follow up with clients regarding overdue payments and escalate as necessary.

o Record payments received and reconcile them against open invoices in the AR system.

o Monitor outstanding receivables and ensure any collection issues are resolved promptly.

o Assist in preparing aging reports to track overdue invoices and suggest necessary

actions to management.

1. Bank Facilities Documentation:

o Assist in the management of bank facilities documentation, including but not limited to

Invoice Financing (IF), Overdraft facilities, and Bank Acceptance (BA).

o Prepare and maintain accurate records for bank loan agreements, overdraft terms, and

other financing arrangements.

o Coordinate with banks and financial institutions to facilitate the processing and renewal of

bank facilities.

o Review and ensure compliance with the terms of financing agreements, including

payment schedules, interest rates, and covenants.

o Prepare necessary documentation and liaise with internal stakeholders to ensure timely

access to required bank facilities.

o Monitor and track the usage of overdrafts, invoice financing, and trade receivables,

ensuring appropriate documentation and record-keeping.

1. Bank Reconciliation:

o Perform monthly bank reconciliations to ensure all bank transactions are recorded

correctly in the accounting system.

o Investigate discrepancies between bank statements and accounting records, ensuring

timely resolution.

o Ensure that all deposits, withdrawals, and transfers are accounted for and properly

documented.

o Report any inconsistencies or issues to management and propose corrective actions.

1. Petty Cash Management:

o Maintain an accurate record of petty cash transactions, ensuring proper documentation

and receipts for all expenditures.

o Perform periodic reconciliations of petty cash and submit reports for review.

o Ensure that petty cash is kept secure and is replenished in accordance with company

policies.

o Process petty cash reimbursements, ensuring compliance with the company's expense

policy.

1. General Accounting and Reporting:

o Assist with month-end and year-end closing activities, ensuring timely and accurate

financial reporting.

o Prepare financial reports related to AP, AR, bank reconciliations, and petty cash for

management review.

o Maintain accurate records of all accounting activities, including data entry, filing, and

document management.

o Assist in the preparation of SST reports and ensure that any tax-related obligations are

met on time.

1. Full Set of Accounts:

o Prepare and maintain the full set of accounts, including but not limited to:

o Journal Entries: Ensure accurate journal entries for all transactions, including accruals,

depreciation, and adjustments.

o General Ledger (GL): Maintain and reconcile the general ledger to ensure accuracy of

financial data.

o Trial Balance: Prepare the trial balance and ensure all transactions are properly recorded.

o Month-End & Year-End Closing: Assist in monthly and year-end closing activities, ensuring

that all financial records are accurately processed.

o Financial Statements: Assist in preparing balance sheets, profit & loss statements, and

cash flow statements for management review.

o Accruals & Prepayments: Ensure all accruals and prepayments are accurately recorded

and adjusted.

1. Internal Controls & Compliance:

o Ensure that all accounting activities are performed in accordance with internal policies

and applicable legal regulations.

o Assist in the implementation and maintenance of internal controls to safeguard company

assets.

o Identify areas for process improvement and assist in the development of more efficient

workflows.

1. Collaboration with Other Departments:

o Collaborate with other departments such as Sales, Purchasing, and Administration to

ensure accurate financial data.

o Work closely with the Finance Manager to resolve any discrepancies or issues that may

arise from AP or AR.

o Provide support during audits and liaise with auditors to provide necessary

documentation and explanations.

1. Ad-Hoc Tasks:

o Provide support for any other ad-hoc tasks as needed by the management or finance

team.

o Assist in preparing reports for financial analysis and decision-making.

Job Type: Contract

Contract length: 6 months

Pay: From RM2,300.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Pasir Gudang: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: In person