Executive, Account

1. Accounts Payable (AP)

• Process all accounts payable transactions in a timely manner, ensuring accuracy and compliance with company policies.
• Review and verify vendor invoices, ensuring they are matched to purchase orders and delivery receipts.
• Ensure that all payments (cheques, IBG transfers, etc.) are processed accurately and on time.
• Maintain an updated accounts payable ledger, ensuring all transactions are recorded correctly.
• Liaise with suppliers to resolve any discrepancies, payment issues, or inquiries.
• Monitor and manage outstanding payables to ensure payments are made within terms to avoid late fees or penalties.
• Assist in preparing payment schedules and ensuring cash flow is efficiently managed for payables.

2. Accounts Receivable (AR)

• Oversee and manage accounts receivable processes, ensuring timely invoicing and collections from clients.
• Review and verify sales invoices, ensuring accurate billing details and amounts.
• Follow up with clients regarding overdue payments and escalate as necessary.
• Record payments received and reconcile them against open invoices in the AR system.
• Monitor outstanding receivables and ensure any collection issues are resolved promptly.
• Assist in preparing aging reports to track overdue invoices and suggest necessary actions to management.

3. Bank Facilities Documentation

• Assist in managing bank facilities documentation, including but not limited to Invoice Financing (IF), Overdraft facilities, and Bank Acceptance (BA).
• Prepare and maintain accurate records for bank loan agreements, overdraft terms, and other financing arrangements.
• Coordinate with banks and financial institutions to facilitate the processing and renewal of bank facilities.
• Review and ensure compliance with the terms of financing agreements, including payment schedules, interest rates, and covenants.
• Prepare necessary documentation and liaise with internal stakeholders to ensure timely access to required bank facilities.
• Monitor and track the usage of overdrafts, invoice financing, and trade receivables, ensuring proper documentation and record-keeping.

4. Bank Reconciliation

• Perform monthly bank reconciliations to ensure all bank transactions are recorded correctly in the accounting system.
• Investigate discrepancies between bank statements and accounting records, ensuring timely resolution.
• Ensure that all deposits, withdrawals, and transfers are properly documented.
• Report any inconsistencies or issues to management and propose corrective actions.

5. Petty Cash Management

• Maintain accurate records of petty cash transactions with proper documentation and receipts for all expenditures.
• Perform periodic reconciliations of petty cash and submit reports for review.
• Ensure that petty cash is kept secure and replenished in accordance with company policies.
• Process petty cash reimbursements, ensuring compliance with the company's expense policy.

6. General Accounting and Reporting

• Assist with month-end and year-end closing activities, ensuring timely and accurate financial reporting.
• Prepare financial reports related to AP, AR, bank reconciliations, and petty cash for management review.
• Maintain accurate records of all accounting activities, including data entry, filing, and document management.
• Assist in preparing SST reports and ensure all tax-related obligations are met on time.

7. Full Set of Accounts

• Prepare and maintain the full set of accounts, including but not limited to:
• Journal Entries: Ensure accurate entries for all transactions, including accruals, depreciation, and adjustments.
• General Ledger (GL): Maintain and reconcile the general ledger to ensure accuracy of financial data.
• Trial Balance: Prepare the trial balance and ensure all transactions are properly recorded.
• Month-End & Year-End Closing: Assist in closing activities, ensuring financial records are processed accurately.
• Financial Statements: Assist in preparing balance sheets, profit & loss statements, and cash flow statements.
• Accruals & Prepayments: Ensure all accruals and prepayments are accurately recorded and adjusted.

8. Internal Controls & Compliance

• Ensure all accounting activities comply with internal policies and legal regulations.
• Assist in implementing and maintaining internal controls to safeguard company assets.
• Identify areas for process improvement and assist in developing more efficient workflows.

9. Collaboration with Other Departments

• Collaborate with other departments such as Sales, Purchasing, and Administration to ensure accurate financial data.
• Work closely with the Finance Manager to resolve discrepancies or issues from AP or AR.
• Provide support during audits and liaise with auditors to provide necessary documentation and explanations.

10. Ad-Hoc Tasks

• Support other ad-hoc tasks as required by management or the finance team.
• Assist in preparing reports for financial analysis and decision-making.

Job Types: Permanent, Contract

Contract length: 6 months

Pay: From RM2,500.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person