Administrative Executive

2 days ago

Klang, Selangor, Malaysia Career Wise Full time


Job Responsibilities:

Document Processing & Management

  • Organize, archive, store, and update company documents and materials to ensure proper and complete file management.
  • Draft, proofread, print, and distribute various documents, such as reports, letters, and contracts.

Daily Administrative Support

  • Receive and assist visitors, handle daily emails and courier services.
  • Assist in meeting arrangements, including booking meeting rooms, preparing materials, and organizing meeting minutes.

Data Entry & Analysis

  • Enter, organize, and analyze data to ensure accuracy and timeliness.
  • Maintain and regularly update internal databases or spreadsheets.

Departmental Coordination Assistance

  • Communicate with other departments and assist in tasks assigned by management or cross-departmental collaboration.
  • Track project progress, provide support, and report issues promptly.

Office Equipment & Supplies Management

  • Manage the procurement, distribution, and inventory of office supplies.
  • Ensure office equipment functions properly and coordinate with maintenance personnel for repairs when needed.

Other Ad-Hoc Tasks

  • Complete additional tasks assigned by management based on company needs.
Job Requirements

Educational Background

  • Bachelors degree or above in related field.

Work Experience

  • 2-3 years of relevant experience in administration or clerical roles.

Skills Requirements

  • Office Software Proficiency: Skilled in using office software such as Word, Excel, and PowerPoint, with knowledge of basic spreadsheet creation, data analysis, and document formatting.
  • Proficiency in English, Malay and Mandarin because need to communicate with international team.

Personal Qualities

  • Detail-Oriented: Strong sense of accuracy and meticulous work attitude to ensure document and data precision.
  • Communication & Coordination: Good interpersonal skills to interact effectively with colleagues and clients.
  • Strong Sense of Responsibility: Ability to complete tasks on time and adapt to overtime or urgent work assignments.

Other Requirements

  • Confidentiality Awareness: Ability to handle sensitive company documents and information with discretion.
  • Professional Appearance: Presentable and approachable demeanor.

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