Senior Executive, Compensation

7 days ago

Petaling Jaya, Selangor, Malaysia Etika Group of Companies Full time

ROLES & RESPONSIBILITIES

  • Manage the full spectrum of payroll functions, including mid-month, month-end, and ad-hoc payroll processing.
  • Process final payments for resignations, retirements, terminations, and retrenchments in a timely and accurate manner.
  • Handle monthly statutory submissions and correspondence with relevant authorities such as EPF, SOCSO, and Inland Revenue Department (IRD).
  • Administer monthly payments and non-statutory deductions for approximately 21 entities.
  • Register new hires and ensure proper access to the HR payroll system or portal.
  • Prepare and submit monthly payroll reports to Finance, ensuring accurate and efficient posting to the accounting system.
  • Oversee the annual flex points processing (by January) and monthly flex claims submissions.
  • Act as the custodian of the HR payroll system, ensuring data accuracy, confidentiality, and system integrity.
  • Participate in HR system automation projects, providing input for process improvement.
  • Support the annual performance management cycle, including bonus, increment, and promotion exercises.
  • Raise and manage change requests related to personnel updates in accordance with company policies or regulatory changes.
  • Administer employee lifecycle documentation, including records updates, leave, allowances, overtime, and other staff benefits.
  • Ensure all exit documents are completed and received before processing final payments for leavers.
  • Provide payroll-related data and insights to support HR analytics and reporting.
  • Coordinate and respond to internal and external audit requirements.
  • Maintain accurate documentation, filing, and record-keeping for all payroll and employee-related matters.

REQUIREMENTS

  • Degree or higher diploma in Human Resources, Accounting, Business Administration, or a related field.
  • Minimum 5 years of relevant experience in payroll administration or HR operations.
  • Proficient in Microsoft Excel (advanced) and PowerPoint for data analysis and reporting.
  • Experience in managing or supporting audit processes.
  • Strong knowledge of Malaysian labour laws, statutory requirements, and payroll regulations.
  • Highly detail-oriented, organised, and efficient, with strong time management and problem-solving skills.

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