Senior Executive, Facility

About the Role

The Senior Executive plays a
key role in overseeing day-to-day hostel operations
, ensuring KRU's foreign worker accommodation meets required facility, safety, and compliance standards. This is a
comprehensive operational role
covering inspections, vendor coordination, compliance support, reporting, and facility improvement initiatives.

You will work closely with the Assistant Manager/Manager and have the opportunity to grow into supervisory roles as the business expands.

Key Responsibilities

1. Facility & Property Operations

• Conduct full daily, weekly, and monthly inspections covering rooms, utilities, hygiene, safety, and building infrastructure.
• Identify defects, perform basic troubleshooting, and coordinate rectification with contractors.
• Ensure facilities are properly maintained (HVAC, electrical, plumbing, flooring, essential fittings).
• Track and maintain the asset register, tools, equipment, and consumables.

3. Hostel Operations & Tenant Coordination

• Support room allocation, move-in/move-out processes, and occupancy tracking.
• Attend to complaints, incidents, and feedback from residents professionally and promptly.
• Maintain proper documentation of tenant records, incidents, inspections, and daily reports.

3. Vendor, Contract & Budget Management

• Source, evaluate, and manage vendor performance (cleaning, security, maintenance, landscaping, pest control, etc.).
• Negotiate pricing and ensure competitive cost structures for repairs and projects.
• Monitor facility OPEX budget, quotations, invoices, and purchase requests.
• Prepare monthly facility management reports for management review.

4. Health, Safety & Compliance (Support)

• Assist with compliance against
  Act 446, JTK guidelines, BOMBA, OSHA
  , and internal facility SOPs.
• Ensure readiness for audits and external inspections.
• Conduct safety checks and ensure fire safety equipment is operational.
• Maintain documentation for emergency procedures, safety posters, and boarding-house rules.

5. Reporting, Documentation & Administrative Support

• Prepare operational reports (inspection summaries, maintenance logs, defect lists, occupancy updates).
• Update Google Sheets/Excel trackers for maintenance, assets, and compliance items.
• Assist the Manager in preparing monthly facility management reports for the management team.

6. Improvement Projects & Operational Efficiency

• Support small-scale facility upgrade works (tiling, repainting, refurbishments, partition works).
• Propose practical improvements to enhance cleanliness, safety, tenant experience, and cost efficiency.
• Assist with operational SOP implementation across the hostel.

Requirements

Education

• Diploma or Degree in
  Facility Management, Property Management, Engineering
  , or other related fields is preferred, but not mandatory.
• Candidates without formal qualifications are welcome
  , provided they have
  3–5+ years of hands-on experience
  in facility/property management, hostel or dormitory operations, building maintenance coordination, or similar operational roles.
• Strong practical understanding of maintenance workflows, contractor coordination, inspections, and on-site operational issues is highly valued.

Experience & Skills

• Strong understanding of
  Act 446
  ,
  BOMBA
  ,
  OSHA
  , and local authority requirements.
• Proven ability to manage contractors, evaluate quotations, and oversee repair/maintenance works.
• Ability to conduct facility inspections and ensure compliance with hygiene, safety, and accommodation standards.
• Familiar with asset registers, work orders, and basic reporting using Excel/Google Sheets.
• Ability to work independently on-site, handle emergencies, and respond to issues promptly.
• Added advantage: Experience in foreign-worker dormitory operations, construction workforce accommodation, or facility upgrade projects.

What We Offer

• Competitive salary package
• Annual performance bonus.
• Professional development and on-the-job training.
• Opportunity to grow into Manager-level roles as JB operations expand.