Operations Admin Executive

Company Description

JLG, the Real Estate & Infrastructure arm of Johor Corporation, specializes in diversified real estate activities and investments, including data centers, logistics, integrated industrial, and township development. As a strategic real estate investor, JLG delivers end-to-end real estate solutions, aiming to build a digital-first and sustainable ecosystem for the industry. Guided by a vision for a smarter and more sustainable future, the company is committed to creating value and growth opportunities. JLG is renowned for its innovation in delivering strategic and future-ready infrastructure solutions.

Role Description

This is an on-site, contract role for an Operations Admin Executive located in WP. Kuala Lumpur. The Operations Admin Executive will perform daily administrative tasks to support operational efficiency, coordinate with internal and external stakeholders, and manage executive-level administrative responsibilities. Additionally, the role requires maintaining accurate documentation and facilitating seamless communication within the team.

Roles and Responsibilities:

1. Administrative Support

• Manage day-to-day administrative tasks including documentation, filing, emails,

correspondence and scheduling.

• Ensure all emails related to operations are responded to in a timely and professional

manner.

• Prepare meeting minutes, coordinate meetings and assist with general office

administration.

• Maintain office supplies, stationery and operational support materials.

2. Operations Coordination

• Coordinate with internal departments (HR, Finance, Operations Team Leads) to

support operational activities.

• Assist in processing operational documents such as work orders, service reports,

delivery forms and job sheets.

• Support manpower mobilization, onboarding documentation and deployment

updates where required.

• Serve as the secretariat for all HQ Operation meetings under JLG Centrix Sdn Bhd,

including arranging meeting, preparing documentation, and ensuring smooth

coordination.

• Keep responsibility for ensuring smooth administrative support for all operational

processes.

3. Documentation & Compliance

• Ensure all operational documents are properly updated, organized and compliant

with company SOPs.

• Keep operational filing always updated, including minutes of meetings, approvals,

reports, and all operation-related documents, ensuring easy accessibility and proper

version control.

• Assist with audit preparations, document tracking and ensuring timely submission of

required reports.

• Maintain records of permits, approvals and operational certifications.

4. Data Entry & Reporting

• Maintain and update operational databases, logs, trackers and systems.

• Generate daily/weekly/monthly operational reports for management review.

• Ensure accuracy of data entry and timely updating of operational information.

• Prepare data analysis for all operation-related information and to assist management

in monitoring performance and improving operational efficiency.

5. Internal & External Liaison

• Serve as the point of contact for communication between operations, vendors, clients

and contractors.

• Support coordination of logistics arrangements, vendor requests and client inquiries.

• Manage follow-ups on pending tasks, documentation or approvals.

6. Ad-Hoc Support

• Assist in preparing work plans, timelines, and checklists for operational activities or

deployments.

• Support the creation or revision of SOPs, workflows, and operational documentation.

• Provide administrative support for special projects or operational improvement

initiatives.

• Perform other duties and tasks as assigned by the Operations Manager to support the

operational needs of the business.

Qualifications

• Strong skills in Executive Administrative Assistance and Administrative Assistance
• Proficiency in General Administration and handling day-to-day administrative tasks
• Exceptional Interpersonal Skills to liaise with team members and stakeholders effectively
• Excellent Communication skills, including verbal and written proficiency
• Ability to work under minimal supervision and effectively manage responsibilities
• Strong organizational skills and attention to detail
• Familiarity with office management tools and software
• Previous experience in real estate or infrastructure industries is an advantage