Office Manager

3 days ago

Greater Kuala Lumpur, Malaysia Tec-Do 2.0 Full time

Location:
Kuala Lumpur, Malaysia

Company:
LiveLab BU of Tec Do 2.0

Reporting to:
Regional HR / Business Operations Lead

Role Purpose

As the Office Manager for LiveLab's Malaysia office, you will be responsible for ensuring smooth day-to-day office operations and providing reliable administrative, logistical, and coordination support to the local team and regional stakeholders.

This is a hands-on role requiring strong execution, attention to detail, and the ability to work effectively in a fast-growing, multicultural environment.

Key Responsibilities

1. Office Operations & Administration

  • Manage daily operations of the Malaysia office, including front desk coordination, visitor management, and general office administration.
  • Ensure the office environment is well-organized, safe, and conducive to productivity.
  • Coordinate with building management, vendors, and service providers to ensure smooth office operations.

2. Logistics, Facilities & Event Coordination

  • Manage office supplies, equipment, and facilities-related matters.
  • Coordinate staff travel arrangements, accommodation bookings, and local transportation when required.
  • Plan and support internal meetings, workshops, team activities, and company events, including venue setup, catering, and on-site coordination.

3. Administrative & Business Support

  • Provide administrative support to local management and regional stakeholders.
  • Assist with scheduling, document preparation, correspondence, and basic reporting.
  • Support cross-functional coordination for office-related and operational initiatives.

4. Finance, HR & Compliance Support

  • Assist with basic finance-related tasks such as expense tracking, invoice processing, petty cash management, and office budget monitoring.
  • Support HR administration, including employee onboarding, offboarding, maintaining personnel records, and coordination of training or internal activities.
  • Ensure office operations and administrative practices align with
    Malaysia local regulations and company policies
    .

Requirements

  • Diploma or Bachelor's degree in Business Administration, Management, or related fields.
  • 3+ years of experience
    in office administration, office management, or a similar role, preferably in a fast-growing or international company.
  • Familiar with
    Malaysia office operations practices
    ; knowledge of basic local employment or administrative compliance is an advantage.
  • Strong organizational skills, with the ability to multitask and handle day-to-day operational issues independently.
  • Proficient in
    Microsoft Office
    (Word, Excel, PowerPoint).
  • Excellent interpersonal and communication skills.
  • Fluent in English or Mandarin
    is highly preferred.
  • Detail-oriented, reliable, and proactive, with a strong sense of ownership.

Key Attractions

  • Be part of LiveLab's growing presence in Malaysia and play a key role in shaping a well-run local office.
  • Work in a fast-paced, international environment with exposure to regional operations.
  • Broad scope covering office operations, administration, HR, and finance support, offering strong learning and growth opportunities.
  • Collaborative culture with supportive leadership and room for professional development.

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