Facilities/Site Services Coordinator

Are you looking to power the next leap in the exciting world of advanced electronics?
Do you want to help solve problems that drive success in the rapidly evolving technology and connectivity landscape? Then bring your problem-solving, passion, and creativity to help us power the next leap in electronics.

At Qnity, we're more than a global leader in materials and solutions for advanced electronics and high-tech industries – we're a tight-knit team that is motivated by new possibilities, and always up for a challenge. All our dedicated teams contribute to making cutting-edge technology possible. We value forward-thinking challengers, boundary-pushers, and diverse perspectives across all our departments, because we know we play a critical role in the world enabling faster progress for all. Learn how you can start or jumpstart your career with us.

Role Overview
The Facilities/Site Services Coordinator ensures efficient, compliant, and smooth operations of site services in alignment with company standards. This role manages daily facilities activities, coordinates with vendors and internal teams, and supports administrative and operational needs to maintain a safe and productive workplace.

Key Responsibilities
Facilities & Site Operations

• Deliver high-quality site services including housekeeping, pantry, courier, office services, and central receiving/distribution.
• Maintain office equipment (e.g., CCTV, access systems, projectors) and ensure workstation readiness for new hires.
• Coordinate with building management on permits, security, and compliance.
• Manage processes for CapEx, contracts, expense tracking, and document control.
• Support FS&RE leader in tracking operating costs and assist with logistics for office events.

Security & Safety

• Oversee security operations and access card management.
• Implement contractor safety protocols and monitor compliance.

Procurement & Asset Management

• Handle procurement for FS&RE-related items/services and maintain tracking systems.
• Process GRNs, verify assets, and coordinate audits and write-offs with Finance.
• Track contractor costs and submit monthly expense reports.

Space & Workplace Management

• Manage office space planning, occupancy standards, and workstation allocation.
• Liaise with landlord for parking and lease-related matters.

Administrative Support

• Supervise mailroom and general administrative activities.
• Communicate policies and maintain office equipment readiness.
• Support internal communications and newsletters.

Project & Strategic Support

• Coordinate procurement and vendors during projects, including security and AV services.
• Assist with market analysis, lease terms, and space planning for location strategies.
• Lead office renovations and ensure timelines, budgets, and quality standards are met.

Other Responsibilities

• Oversee renewal of business permits and statutory licenses.
• Organize town halls, leadership meetings, and engagement activities.
• Provide support for HR and IT when local resources are offsite.
• Manage offsite records storage and office maintenance.

Qualifications & Skills

• Bachelor's degree or equivalent; minimum 3 years in facilities or site services.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities independently.
• Fluent in English & Malay (spoken and written); proficient in MS Office.
• Experience collaborating across functions and levels.

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Qnity is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information.

Qnity offers a comprehensive pay and benefits package. To learn more visit the Compensation and Benefits page.