Project Admin

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia ZIG ZAG BUILDERS (M) SDN. BHD. Full time 40,000 - 80,000 per year

Key Responsibilities:

Project Administration:

  • Provide administrative and coordination support to the project team.
  • Maintain and update project documentation including drawings, reports, schedules, and correspondences.
  • Coordinate meetings, prepare agendas, record minutes, and track follow-up actions.
  • Monitor project timelines, milestones, and deliverables to support project progress.
  • Liaise with internal departments, consultants, contractors, and vendors.
  • Assist in preparing reports for management and stakeholders.
  • Track project costs, budgets, and assist with invoice processing.
  • Maintain document control and filing systems (physical and digital).
  • Handle general administrative duties such as data entry, procurement support, and logistics coordination.

Civil & Structural (C&S) Project Support:

  • Support the coordination and documentation of C&S works including:

  • Site preparation (earthworks, leveling, clearing).

  • Foundation and structural works (e.g., piling, slab, beam, column construction).
  • Drainage and infrastructure works (e.g., manholes, culverts, roads).
  • Structural design and drawing reviews in coordination with engineers.
  • Track and update status of C&S deliverables and contractor progress.
  • Assist in compiling inspection reports, testing documentation, and regulatory submissions.
  • Support site teams in ensuring compliance with quality and safety standards.
  • Liaise with consultants and local authorities for site inspections and approvals.

Requirements:

  • Minimum Diploma in Civil Engineering, Construction Management, Business Administration, or a related field.
  • At least 3 years of experience in a project administrative or coordinator role, preferably in the construction or engineering industry.
  • Familiarity with Civil & Structural project workflows and terminology.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook); knowledge of project tools (e.g., MS Project, AutoCAD, Asana) is an advantage.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and meet tight deadlines.
  • Team player with a proactive and problem-solving attitude.

Preferred Qualifications:

  • Experience in supporting construction or engineering projects (especially C&S scope).
  • Knowledge of local building codes and submission procedures.
  • Basic understanding of project management methodologies (e.g., PMI, PRINCE2) is a plus.

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