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Office Administrator

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia e4079a0b-bd4f-48d0-bc3b-a36d424d9e54 Full time 24,000 - 60,000 per year

Position Overview

We are a boutique accounting firm seeking a detail-oriented and proactive Office Administrator to support our daily operations. This role is responsible for managing client communication, maintaining practice management systems, and ensuring smooth and efficient administrative workflows.

Key Responsibilities

1. Document Management

  • File and organize client records in electronic formats.

2. Engagement Letter Support

  • Draft, format, and issue engagement letters to clients.

3. Practice Management System Maintenance

  • Maintain and update Xero Practice Manager (XPM) with client information, jobs, and tasks.

4. Corporate Secretarial Support

  • Maintain and update CAS360 records, including company registers and compliance deadlines.
  • Generate and send automated reminders and notices to clients regarding compliance requirements.

5. Cloud Storage Management

  • Manage Dropbox folders for client files and internal documents.

6. Client Communication

  • Send reminders, notices, and follow-up emails to clients as required.

7. General Administrative Support

  • Provide administrative support to partners and accountants as needed.

Requirements

  • Prior experience as an office administrator, secretary, or similar role in a professional services environment (accounting, legal, consulting) is preferred.
  • Proficiency in Microsoft Office, Dropbox, and practice management systems (knowledge of XPM and CAS360)
  • Bilingual proficiency in English and Mandarin (spoken and written) is mandatory.
  • Strong attention to detail, excellent organizational skills, and the ability to multitask effectively.

Job Types: Full-time, Permanent

Pay: RM2, RM5,000.00 per month

Work Location: In person