Administration Officer

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia San Fong Seng Construction & Engineering (Malaysia) SDN. BHD. Full time 42,000 - 72,000 per year

Administration Officer 行政主任

1.    Job Purpose

Run daily administration, keep every government file green-lighted, keep basic books tidy, and make sure visitors feel at home.

2.    Key Responsibilities

1)    Office Administration

Set up and maintain the new office: vendors, supplies, utilities, couriers, filing, meeting schedules.

Draft bilingual (CN-EN) letters, memos, and simple SOPs.

2)    Government & Statutory Liaison

Register the Malaysian entity with SSM, CIDB, MITI, local council, EPF, SOCSO, LHDN, etc.

Prepare and submit all license renewals, visa passes, and statutory returns on time.

Keep a compliance calendar; remind management 30 days before any deadline.

3)    Basic Accounting Support

Handle petty cash, expense claims, supplier invoices, and bank payments.

Key daily entries into accounting software; reconcile bank monthly.

Assist external auditor at year-end; prepare SST and income-tax working papers.

4)    HR & Recruitment Assistance

Post ads on JobStreet, LinkedIn, Maukerja; screen CVs; arrange interviews.

Prepare employment contracts, induction packs, attendance records.

Enrol staff into EPF/SOCSO and group medical insurance.

5)    Macau HQ Coordination

Arrange flights, hotels, transport, and meeting rooms for visiting executives.

Translate documents CNEN; interpret during site or authority meetings.

Weekly Zoom report to Macau: compliance status, cashflow snapshot, HR pipeline.

3.    Candidate Profile

Age: 28 ~ 35 years old.

Education: Diploma or above in Business Admin, Accounting, HR, or related.

Experience: ≥3 years administrative/HR role in Malaysia; exposure to construction, engineering or trading sector is a strong plus.

Language: Fluent spoken & written Mandarin and English; Bahasa Malaysia conversational level preferred.

Technical: MS Office, accounting tools, basic bookkeeping.

Traits: Meticulous, self-driven, culturally agile, comfortable in a start-up environment.

4.    What We Offer

Competitive expatriate package (salary + allowance + medical).

5-day work week, 12 days' annual leave, statutory EPF/SOCSO.

5.    How to Apply

Send CV (CN or EN) + expected salary to with subject "Admin Officer – "

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