Senior Officer, Administration

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia UOB KAY HIAN (M) SDN. BHD. Full time 40,000 - 80,000 per year

Key Responsibilities:

Stationery & Office Supplies Management

  • Oversee procurement, distribution, and stock management of all office supplies.
  • Ensure timely availability of stationery across all departments.

Office Equipment & Facility Management

  • Manage purchasing, maintenance, and repair of office equipment (photocopiers, lighting, chairs, etc.).
  • Supervise office renovations and improvements to maintain a comfortable and efficient workspace.

Vehicle & Utilities Management

  • Coordinate maintenance, road tax, renewal of Tenancy Agreement and insurance for all company vehicles.
  • Monitor and manage utility bills, including TNB, Canon, Coway, warehouse storage, and subscriptions.

Administrative Support & Documentation

  • Oversee the preparation and ordering of company materials such as name cards, letterheads, receipts, and envelopes.
  • Prepare paperwork for departmental purchases, including IT and other office requirements.
  • Assist in monitoring office cleanliness and housekeeping standards.

Team Supervision & Coordination

  • Supervise drivers, dispatch staff, and cleaners to ensure smooth daily operations.
  • Coordinate repairs and maintenance of office equipment and facilities.

Job Descriptions

  • Diploma or Degree in Business Administration, Office Management, or related field.
  • 3–5 years of experience in office administration or facilities management.
  • Experience supervising support staff is preferred.
  • Strong organizational and multitasking skills.
  • Proficient in Microsoft Office applications.
  • Attention to detail and proactive problem-solving ability.
  • Reliable, responsible, and able to work independently.
  • Willingness to travel between offices when require

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