Senior Admin Executive

16 hours ago

Shah Alam, Selangor, Malaysia Worldwide Holdings Berhad Full time

Key Responsibilities

  • Support the Manager in end-to-end Group Administration functions.
  • Prepare procurement working papers, including needs analysis, cost-benefit analysis, ROI, vendor comparison, risk assessment, and approval documentation.
  • Coordinate RFQ/RFP processes, vendor due diligence, evaluation, and recommendations.
  • Ensure procurement compliance, proper documentation, and audit readiness.
  • Plan and manage office-related projects such as renovations and fit-outs, covering scope, budget, timeline, and quality.
  • Coordinate with contractors and landlords, and oversee permits, safety compliance, and site works.
  • Manage variation orders (VO), project handover, and account closing.
  • Oversee facilities and workplace operations, including maintenance, service contracts, SLAs (if any), vendor performance, space planning, office services, and parking bays.

Key Requirements

  • Degree in any discipline, preferably in Business Administration, Business & Office Management, or Accountancy.
  • Minimum 3 years' working experience in administration and asset management.
  • Strong competencies in project management, procurement, commercial acumen, facilities and workplace operations, fleet management, problem-solving, data reporting, communication, and documentation.
  • Strong sense of ownership, accountability, attention to detail, integrity, and compliance.
  • Collaborative, service-oriented, and improvement-driven mindset.
  • Technical literacy, including the ability to read layout plans, BOQs, and basic electrical and mechanical drawings.
  • Contract management knowledge, crisis coordination, and fleet optimization skills.
  • Proficient in English and Bahasa Malaysia.

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