Project Coordinator

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Private Advertiser Full time 40,000 - 80,000 per year

Responsibilities:

  • Monitor and track project progress, key milestones, and deliverables.
  • Develop and maintain project schedules, trackers, and dashboards.
  • Organize and facilitate meetings, site visits, and inspections, document minutes and follow-ups.
  • Liaise with stakeholders to ensure timely completion of action items.

  • Assist in preparing weekly and monthly progress reports and presentation materials.

  • Establish and manage the Document Management System (DMS) for the Energy Team.

  • Receive, log, distribute, and archive project documentation (e.g., drawings, submittals, RFIs, meeting minutes).
  • Maintain version control and ensure accurate document coding and traceability.
  • Track document review cycles and follow up on outstanding approvals.
  • Coordinate with contractors' document control teams to ensure timely and accurate document exchange.
  • Lead contract management, budgeting, and cost control activities, ensuring financial discipline and value optimization.
  • Provide technical insights and innovative solutions to enhance project efficiency, sustainability, and stakeholder confidence.
  • Ensure adherence to company policies, procedures, and all relevant laws, including environmental and energy regulations.
  • Support procurement documentation, delivery schedules, and vendor coordination, especially for renewable energy technologies such as solar PV, wind turbines, energy storage systems, and grid integration components.
  • Maintain version control and proper filing of technical and contractual documents, including environmental impact assessments and energy yield reports.

Qualifications & Experience Requirements

  • Bachelor's degree in Engineering (Electrical, Mechanical, Civil), Renewable Energy, Environmental Science, or a related field. PMP certification is an added advantage.
  • Minimum 2–3 years of project management experience, with at least 1 years in renewable energy projects (solar, wind, hydro, biomass, or energy storage).
  • Strong understanding of renewable energy technologies, grid integration, and sustainability principles.
  • Proven experience in project planning, budgeting, scheduling, and stakeholder management.
  • Familiarity with regulatory frameworks, environmental compliance, and permitting processes related to renewable energy.
  • Proficient in project management tools (e.g., MS Project, Primavera, or equivalent) and documentation systems.
  • Excellent communication, leadership, and problem-solving skills.
  • Ability to work collaboratively across multidisciplinary teams and manage multiple stakeholders.
  • Experience with contract negotiation, vendor management, and technical documentation.
  • Knowledge of health, safety, and environmental (HSE) standards in energy projects.

Required Skills & Tools:

  • Proficiency in DMS platforms such as Aconex, Asite, and SharePoint.
  • Strong command of Microsoft Office tools (Excel, Word, PowerPoint, Outlook).
  • Familiarity with project scheduling software (e.g., MS Project, Primavera).
  • Excellent organizational, communication, and multitasking abilities.
  • Understanding of engineering and construction workflows and terminology.

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