Accounts Assistant
1 day ago
Job Summary
The Accounting Assistant is responsible for providing administrative and accounting support for group tour operations, including handling tour-related payments, invoices, claims, reconciliations, and coordination with relevant departments. This role ensures accuracy, timeliness, and proper documentation of all financial transactions associated with group tours.
Key Responsibilities
1. Tour Financial Processing
- Handle all accounting tasks related to group tours, including tour fees, supplier invoices, guides' allowances, transportation, meals, and accommodation payments.
- Verify tour costings, quotations, itineraries, and supporting documents before processing payments.
- Prepare payment vouchers and ensure documentation completeness and accuracy.
2. Accounts Receivable & Payable
- Track and record customer payments from tour agencies or partners.
- Follow up on outstanding payments and reconcile balances.
- Process supplier invoices and ensure timely payments.
3. Reconciliation & Reporting
- Perform daily, weekly, and monthly reconciliation for tour revenue, expenses, and petty cash.
- Prepare financial reports related to tour profitability, cost breakdown, and variations.
- Assist in month-end closing activities and provide supporting schedules.
4. Documentation & Filing
- Maintain proper filing and documentation of invoices, receipts, tour dockets, claim forms, and contracts.
- Ensure compliance with internal policies and audit requirements.
5. Coordination & Communication
- Liaise with tour leaders/agencies for payment clarifications, discrepancies, and supporting documents.
- Work closely with the operations team to verify attendance, tour changes, and guide assignments.
- Communicate with suppliers (hotels, restaurants, transport providers, tour guides) on billing issues.
6. Administrative & Support Duties
- Assist in preparing quotation comparisons and budget tracking for group tours.
- Support Finance Executive/Manager in ad hoc tasks, audits, and compliance exercises.
- Provide backup support for general finance functions when required.
Requirements
- Minimum Diploma in Accounting, Finance, or related field.
- 1–2 years working experience in accounting or tourism-related finance roles (fresh graduates may be considered).
- Basic understanding of accounting principles and bookkeeping.
- Proficient in Microsoft Excel and accounting software.
- Ability to communicate in Mandarin is an added advantage due to China market handling.
- Strong attention to detail, high accuracy, and ability to meet tight deadlines.
- Good communication and interpersonal skills.
- Able to work independently and as part of a team.
Job Types: Full-time, Permanent, Fresh graduate
Pay: RM2, RM3,000.00 per month
Work Location: In person
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