Assistant - Purchasing

Join Our Dynamic Team at Signature International Berhad – Shape the Future of Home Living

At Signature International Berhad, we're passionate about revolutionizing home living spaces. As pioneers in the industry, we've spent over 30 years delivering exceptional, innovative, and sustainable solutions that elevate homes to new levels of comfort and style.

At Signature, you'll be part of a dynamic environment where your ideas are valued, and you'll have the opportunity to grow professionally, make a meaningful impact, and work alongside a team that shares your passion for excellence.

If you're excited about building the future of home living and want to be part of a company that values collaboration, growth, and continuous innovation, Signature International Berhad could be the perfect place for you.

Apply today and join our growing team

About the Role

We are looking for a proactive and detail-oriented Assistant - Purchasing to support daily procurement operations. The role involves handling purchasing activities, including sourcing, preparing orders, coordinating with suppliers, maintaining records, monitoring inventory, and performing stock checks at the Bandar Enstek Warehouse.

What you'll be doing

Procurement Support

• Assist in the purchasing process by obtaining quotations, preparing purchase requests, and issuing Purchase Orders (POs).
• Ensure that all purchasing activities comply with company policies and budget requirements.
• Monitor and follow up on order status to ensure timely delivery of goods and services.
• Coordinate with suppliers to confirm product availability, pricing, and delivery schedules.

Supplier Coordination

• Maintain a database of approved suppliers and update supplier information regularly.
• Assist in evaluating supplier performance based on price, quality, delivery, and service.
• Communicate effectively with suppliers to resolve issues related to product discrepancies, delays, or defects.

Documentation & Record Management

• Prepare and maintain accurate purchasing documentation including POs, quotation comparisons, delivery orders, and invoices.
• Ensure proper filing and record-keeping of all procurement-related documents for audit and reference purposes.
• Support in preparing monthly and quarterly purchasing reports as required by management.

Inventory & Stock Control

• Work closely with the warehouse or store department to monitor stock levels and plan replenishment.
• Verify goods received against purchase orders and report any discrepancies immediately.
• Assist in maintaining an updated inventory list to ensure adequate stock levels for operations.

Administrative & Coordination Duties

• Provide administrative support to the Purchasing Department, including correspondence, scheduling, and filing.
• Liaise with internal departments (e.g., Finance, Operations, Project Teams) to ensure smooth procurement workflow.
• Assist in processing supplier invoices and coordinating with the Finance Department for payments.
• Handle any other tasks or assignments as directed by the Purchasing Manager or Management.

What We're Looking For

1. Diploma or Degree in Business Administration, Supply Chain Management, or related field.
2. 1 to 3 years of experience in purchasing or administrative support preferred.
3. Strong organizational and communication skills.
4. Proficiency in MS Office (Excel, Word, Outlook); experience with ERP systems is an advantage.
5. Attention to detail and ability to multitask in a fast-paced environment.

What We Offer

At SIGNATURE, we are committed to providing our employees with a rewarding and supportive work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Performance Bonus & Yearly Increment
• Opportunities for career development and further training
• Comprehensive medical & health insurance coverage
• Staff Purchase Discounts on our Company products
• Various staff activities and social events