Assistant - Purchasing

1 day ago

Bandar Enstek Negeri Sembilan, Malaysia Signature Manufacturing Sdn Bhd Full time 40,000 - 60,000 per year

Join Our Dynamic Team at Signature International Berhad – Shape the Future of Home Living

At Signature family, we're passionate about revolutionizing home living spaces. As pioneers in the industry, we've spent over 30 years delivering exceptional, innovative, and sustainable solutions that elevate homes to new levels of comfort and style.

At Signature, you'll be part of a dynamic environment where your ideas are valued, and you'll have the opportunity to grow professionally, make a meaningful impact, and work alongside a team that shares your passion for excellence.

If you're excited about building the future of home living and want to be part of a company that values collaboration, growth, and continuous innovation, Signature International Berhad could be the perfect place for you.

Apply today and join our growing team — where your career and ideas will thrive

About the role

Signature Manufacturing Sdn Bhd (SMSB) is seeking a Assistant - Purchasing to provide procurement support through supplier coordination, documentation control, and records management to ensure efficient purchasing operations and timely delivery of materials.

What you'll be doing

As a Assistant - Purchasing, your main responsibilities will include but not limited to:

Procurement Support

  • Assist in the purchasing process by obtaining quotations, preparing purchase requests, and issuing Purchase Orders (POs).
  • New supplier assessment activities and ensure all documentation required in place.
  • Ensure that all purchasing activities comply with company policies and budget requirements.
  • Monitor and follow up on order status to ensure timely delivery of goods and services.
  • Coordinate with suppliers to confirm product availability, pricing, and delivery schedules.

Supplier Coordination

  • Maintain a database of approved suppliers and update supplier information regularly.
  • Assist in evaluating supplier performance based on price, quality, delivery, and service.
  • Communicate effectively with suppliers to resolve issues related to product discrepancies, delays, or defects.

Documentation & Record Management

  • Prepare and maintain accurate purchasing documentation including POs, quotation comparisons, delivery orders, and invoices.
  • Ensure proper filing and record-keeping of all procurement-related documents for audit and reference purposes.

Administrative & Coordination Duties

  • Provide administrative support to the Purchasing Department, including correspondence, scheduling, and filing.
  • Liaise with internal departments (e.g., Finance, Operations, Project Teams) to ensure smooth procurement workflow.
  • Assist in processing supplier invoices and coordinating with the Finance Department for payments.

Any ad hoc task arranged by management.

What we're looking for

  • Diploma or Degree in Business Administration, Supply Chain Management, or related field.
  • 1 to 2 years of experience in purchasing or administrative support preferred.
  • Strong organizational and communication skills.
  • Intermediate in MS Office (Excel, Word, Outlook); experience with ERP systems is an advantage.
  • ​ Attention to detail and ability to multitask in a fast-paced environment.
  • This is a 1 year contract position.

What we offer

At SIGNATURE, we are committed to providing our employees with a rewarding and supportive work environment. In addition to a competitive salary, we offer a wide range of benefits, including:

  • Opportunities for career development and further training
  • Various staff activities and social events (Weekly Sports Activities, Annual Convention & Party, Thematic Townhall and etc.)

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