Administrative Executive

12 hours ago

Penang, Malaysia ThunderSoft Full time

About the Company
:

  • ThunderSoft is a top OS tech/solutions provider leading in mobile, IoT, automotive, and enterprise. You'll work with edge intelligence, multi-OS (Android, Linux, Windows), and partner with giants to build innovative, market-ready IoT/intelligent connected vehicle solutions. Headquartered in Beijing (Shenzhen-listed: SZ: , we have 40+ China R&D centers and a global footprint (Germany, Japan, Malaysia, U.S., etc.)—your chance to shape global tech and boost your career

About the Role
:

  • A highly organized and adaptable Administrative Executive to support both administrative/operational tasks and Data Center GPU Systems Allocation. This role requires strong multitasking skills, flexibility, and the ability to learn new systems quickly while collaborating with multiple stakeholders, globally.

Responsibilities
:

  • Administrative & Operational Support
  • Manage day-to-day administrative tasks, including booking meeting rooms, arranging private transportation, and handling vendor coordination.
  • Collaborate with other team admins to secure necessary support for cross-functional activities.
  • Systems Allocation
  • Work closely with a Program Manager to allocate GPU systems in the Data Center using the Conductor tool.
  • Learn and master the allocation process quickly to ensure timely and accurate execution.
  • Event & Activity Planning
  • Organize team-building activities, birthday celebrations, and company events.
  • Plan logistics, manage budgets, and ensure smooth execution of team activities.
  • Stakeholder Collaboration
  • Communicate effectively with internal teams, vendors, and external partners to complete tasks on time.
  • Coordinate across multiple groups to ensure alignment and timely delivery.
  • Task Management
  • Demonstrate flexibility in switching between tasks and roles as priorities change.
  • Maintain high standards of accuracy and efficiency under tight deadlines.

Qualifications
:

  • Proven experience in administrative or operational roles.
  • Strong organizational and multitasking abilities.
  • Quick learner with the ability to adapt to new tools and processes.
  • Excellent communication and stakeholder management skills.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Teams).
  • Ability to plan and execute events effectively.
  • Problem-solving mindset and proactive approach to challenges.

Preferred Skills
:

  • Experience with resource allocation or scheduling tools.
  • Familiarity with vendor management and event coordination.
  • Ability to work independently and as part of a team in a fast-paced environment.

Pay range and compensation package
: Pay range or salary or compensation.

Equal Opportunity Statement
: Include a statement on commitment to diversity and inclusivity.

  • Administrative Executive

    2 weeks ago

    Penang, Malaysia ThunderSoft Full time

    Role OverviewWe are seeking a highly organized and adaptableAdministrative Executiveto support bothadministrative/operational tasksandData Center GPU Systems Allocation. This role requires strong multitasking skills, flexibility, and the ability to learn new systems quickly while collaborating with multiple stakeholders, globally.Key...

  • Senior Executive Administrative

    2 weeks ago

    Penang, Malaysia ThunderSoft Full time

    Job Title: Administrative Executive (Operations & Systems Allocation)Onsite Location: Penang, MalaysiaRole OverviewWe are seeking a highly organized and adaptableAdministrative Executiveto support bothadministrative/operational tasksandData Center GPU Systems Allocation. This role requires strong multitasking skills, flexibility, and the ability to learn new...

  • Executive, Corporate Secretarial Penang

    2 weeks ago

    Penang, Malaysia TMF Administrative Services Malaysia Sdn. Bhd. Full time

    Job ID32930LocationMalaysia, Penang, MalaysiaWork TypesFull TimeCategoriesClient Corporate SecretarialPathways for career developmentWork with colleagues and clients around the world on interesting and challenging work.We provide internal career opportunities so you can take your career further within TMFContinuous development is supported through global...

  • Human Resource and Administration Executive

    2 weeks ago

    Penang Island, Penang, Malaysia EVERGRAND ELECTRONIC SCIENTIFIC TECHNOLOGY SDN. BHD. Full time

    HR & Admin ExecutiveJob Summary:The HR & Admin Executive is responsible for day-to-day HR operations, recruitment coordination, payroll and statutory compliance, and general office administration. The role supports employee lifecycle management, maintains accurate HR records, assists with visas and government submissions, and provides administrative support...

  • Administrative Assistant

    2 weeks ago

    Penang, Malaysia UST Global (M) Sdn Bhd Full time

    Job description:• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.• Organizes meeting...

  • RPA Administrator

    2 weeks ago

    Penang, Malaysia HCLTech Full time

    Overview:We are seeking a proactive and technically skilled RPA Administrator to join our team. This role is essential in ensuring the stability, scalability, and performance of our Robotic Process Automation (RPA) platform and deployed bots.Key ResponsibilitiesRPA Platform AdministrationManage and maintain the RPA platform (UiPath), including installation...

  • Program Administrator

    6 days ago

    Penang, Malaysia Flex Full time

    At Flex, we welcome people of all backgrounds. Our employees thrive here by living our values: we support each other as we strive to find a better way, we move fast with discipline and purpose, and we do the right thing always. Through a respectful, inclusive and collaborative culture, a career at Flex offers the opportunity to make a difference, invest in...

  • Program Administrator

    7 days ago

    Penang, Malaysia Flex Full time

    Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every...

  • Program Administrator

    7 days ago

    Penang, Malaysia Flex Full time

    Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every...

  • Program Administrator

    7 days ago

    Penang, Malaysia Flex Full time

    Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every...