Administrative Assistant

3 days ago

Penang, Malaysia UST Global (M) Sdn Bhd Full time

Job description:

• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.

• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.

• Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.

• Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.

• Provides professional communication via phone, e-mail, and mail. Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.

• Prepares communications, such as memos, emails, invoices, reports and other correspondence.

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

• Provides real-time scheduling support by booking appointments and preventing conflicts.

• Manages calendars, travel arrangements and expense reporting.

Requirement:

• Candidate should be able to run the admin/scheduler work very independently (very minimum coaching).

• Demonstrates the ability to independently source and propose solutions within their scope of responsibility.

• Proactively reaches out to meeting organizers to resolve scheduling conflicts without requiring escalation.

• Candidate should be able to support team members for Southeast Asia region, including China & Vietnam.

• Mandarin speaker is preferred.

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