Administration Assistant

5 days ago


Penang Island, Malaysia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

At Arup, you’ll do more than work — you’ll shape a better world.

**About this role**

The work of the administration assistant must be done conscientiously. It’s the very nature of the job. There is a great deal of correspondence to be done in various departments, which requires attention to a lot of detail.

**What will I do?**
- You will be required to work with mínimal supervision in your area of responsibility, and you may be accountable for defined parts the administrative support to the projects and bids in your Group.
- You will be accountable for submitting high quality work that is accurate and meets quality standards;
- You will be responsible for producing routine letters, reports and documents from standard templates;
- You will be organised and efficient when carrying out tasks in order to meet set deadlines.
- You will be working with the Group’s Bidding Teams to coordinate the preparation of Expressions of Interest and Tenders. This includes, but is not limited to; reading through client’s brief; liaising with the other team.

**What will I bring?**
- At least 4 to 5 years of experience with administrative experience
- Knowledge of appropriate software including Outlook 2007 or similar, word, excel and PowerPoint.
- Ability to maintain personal effectiveness particularly during periods of higher than normal workload.
- Excellent attention to detail and have desire to excel.

**Our firm**
Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment.

Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

**Are you ready to shape a better world?**
- Arup does not accept unsolicited resumes from recruiters or employment agencies._



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