Admin Assistant

2 weeks ago

Shah Alam, Selangor, Malaysia BELTIUM CONSTRUCTION SDN BHD Full time 28,800 - 32,400 per year

Job Summary:

We're looking for a responsible and organized Admin Assistant to support our Fleet & Logistics Department. You'll help with vehicle monitoring, fuel and maintenance records, claims, and other admin work to keep daily operations running smoothly.

Job Responsibilities:

  • Assist with daily vehicle tracking and reporting using the Cartrack system.
  • Update fuel usage and maintenance records, and verify supporting documents.
  • Prepare memos and claims for fuel top-ups and service payments.
  • Check and match driver records with vehicle activity reports.
  • Coordinate with the Logistics Supervisor and other departments on vehicle or service matters.
  • Help with vehicle insurance and roadtax renewals.
  • Maintain the list of vehicles and machinery, and keep all documents up to date.
  • Monitor and manage company fuel cards – adjust card limits, check transactions, and assign cards to drivers.
  • Handle the handover and return of vehicles and fuel cards for new and resigned employees.
  • Check and follow up on traffic or vehicle summons to ensure timely settlement.
  • Do other admin and filing tasks as needed.

Requirements:

  • Minimum SPM / Diploma in Administration, Business, or equivalent.
  • At least 1 year of experience in admin or fleet support (fresh grads are welcome).
  • Good communication and coordination skills.
  • Proficient in Microsoft Excel and general office tools.
  • Organized, detail-oriented, and able to multitask.
  • Basic knowledge of vehicle/fleet systems (Cartrack, Smartpay, etc.) is a plus.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM2,700.00 per month

Benefits:

  • Opportunities for promotion
  • Parental leave
  • Professional development

Work Location: In person

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