Registrar Office
2 days ago
Job Title: Registrar's Office Executive (Multiple Openings)
Department: Registrar's Office
Employment Type: Full-Time
Level: Open to Fresh Graduates
Available Positions:
- Visa Unit Executive
- Program Coordinator
- Exam Unit Executive
- Quality Assurance & Audit Executive
- Admin Executive
About the Role
The Registrar's Office is seeking motivated and detail-oriented fresh graduates to support academic administration and student services. Successful candidates will assist in managing academic records, examinations, compliance, and administrative operations while ensuring efficient service delivery to students, faculty, and external stakeholders.
General Responsibilities (Applicable to All Roles)
- Support daily operations of the Registrar's Office in accordance with institutional policies
- Maintain accurate records, databases, and documentation
- Coordinate with academic departments, students, and external agencies
- Ensure compliance with academic regulations, procedures, and deadlines
- Prepare reports, letters, and official documents
- Provide professional and timely customer service to students and staff
- Perform other duties as assigned by supervisors
Role-Specific Responsibilities
Visa Unit Executive
Assist in processing student visa applications, renewals, and cancellations
- Prepare and verify visa-related documentation and records
- Liaise with immigration authorities and relevant government agencies
- Track visa status and ensure compliance with immigration regulations
Respond to visa-related inquiries from students
Program Coordinator
Support coordination of academic programs and course schedules
- Assist with student enrollment, registration, and program progression
- Coordinate communication between faculties, students, and Registrar's Office
- Maintain program records and academic calendars
Support academic events, orientations, and program reviews
Exam Unit Executive
Assist in examination planning, scheduling, and logistics
- Support preparation of exam timetables and venue arrangements
- Ensure proper handling of examination materials and records
- Assist in processing exam results, transcripts, and grade reports
Ensure compliance with examination policies and procedures
Quality Assurance & Audit Executive
Support quality assurance processes and academic audits
- Assist in data collection, documentation, and reporting for accreditation
- Monitor compliance with academic and regulatory standards
- Support continuous improvement initiatives within the Registrar's Office
Maintain audit records and follow-up documentation
Admin Executive
Provide general administrative support to the Registrar's Office
- Handle correspondence, filing, and office documentation
- Schedule meetings and prepare minutes and reports
- Support procurement, inventory, and office coordination
- Assist in day-to-day operational and clerical tasks
Requirements
- Bachelor's Degree in any relevant field (fresh graduates are encouraged to apply)
- Good organizational and time management skills
- Strong attention to detail and accuracy
- Good communication skills in English (written and spoken)
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Willingness to learn and adapt in a fast-paced academic environment
Why Join Us
- Fresh graduate–friendly environment with structured training
- Exposure to academic administration and regulatory processes
- Opportunities for professional growth and career development
- Supportive and collaborative workplace
- Prefer can start immediately
Job Types: Full-time, Permanent, Fresh graduate
Pay: RM2, RM2,800.00 per month
Benefits:
- Health insurance
Work Location: In person
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