Company Secretary

4 days ago

Petaling Jaya, Selangor, Malaysia DKSH Full time

About the Role

Convene and manage Annual General Meetings (AGMs)/key meetings to ensure effective running of meetings.

Responsibilities

  • Advise senior management on relevant disclosures and procedures, facilitate information preparation and formally lodge disclosures to comply with local company/securities laws and regulations.
  • Highlight potential conflicts of interest and situations of non-compliance with company/securities laws and regulations, including recommendations to ensure proper issues resolution.
  • Maintain and update the register of shareholders to ensure upkeep of records in accordance with country laws and regulations.
  • Maintain and update statutory records including company registers, resolutions, minutes and returns in compliance to Companies Act 2016.
  • Communicate to key stakeholders and shareholders (e.g. emails, phone calls, drafting of circulars to shareholders, etc.) to keep them informed of meetings and the next steps.
  • Partner with internal stakeholders on matters related to company/securities laws and regulations to ensure compliance with such laws.
  • Liaise with external parties (e.g. registrar of companies, local regulators, stock exchanges, etc.) on disclosure submissions in line with local laws and regulations.
  • To prepare and organize Board and Members' meetings.
  • To prepare pre and post meetings of the Board of Directors.
  • To prepare Minutes of Meetings for Board Meeting and key meetings (which include Audit Committee Meetings and Nomination and Remuneration Committee Meetings).
  • To prepare and lodge statutory return and documents to SSM.
  • Responsible for the preparation of resolutions and other corporate secretarial documents.
  • To prepare Annual Report and Circulars to shareholders of the Company.
  • To ensure compliance with Companies Act, Bursa Listing Requirements, and other relevant legislations.
  • To update the database containing corporate information and documents of entities.

Job Requirements

  • ICSA / MAICSA qualification or its equivalent
  • Degree in Law/Business Studies is an added advantage.
  • Minimum eight to ten years' experience in a Co-Sec role
  • Minimum two to three years' experience in a managerial capacity
  • Experience doing company secretarial work in an organization of similar size is preferred.
  • Demonstrate sound knowledge in the principles of law governing meetings, company/securities laws, regulations and procedures, disclosure requirements of local regulators, etc.
  • Demonstrate fluency in English (both written and spoken). Proficiency in any other language is an additional asset.
  • Demonstrate ability to handle highly sensitive and confidential information with integrity.
  • Demonstrate proficiency in Microsoft Office suite

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