Executive, Company Secretary

Executive, Company Secretarial

• Demonstrate expertise as an Executive, Company Secretary.
• Perform assigned duties with high standards of accuracy, confidentiality, and quality.
• Contribute effectively to departmental and company objectives.
• Ensure adherence to statutory, regulatory, and operational procedures.

RESPONSIBILITIES

Statutory & Regulatory Compliance

• Assist in maintaining statutory registers, filings, and records for the company.
• Ensure timely submission of statutory forms, annual returns, and filings with the relevant authorities.
• Monitor updates to laws and regulations and support the implementation of required changes.

Board & Shareholder Support

• Assist in preparing board and committee meeting materials, including notices, agendas, and minutes.
• Support communications between shareholders and the company, including notices for AGMs and EGMs.
• Draft and maintain accurate resolutions, circulars, and corporate documentation.

Corporate Governance & Documentation

• Ensure corporate documents reflect business and legal requirements accurately.
• Assist in implementing best practices in corporate governance.
• Maintain organized and secure records, both electronic and physical.

Collaboration & Team Support

• Work collaboratively within a fast-paced and diverse environment.
• Provide cross-support to colleagues and internal stakeholders as required.
• Contribute to departmental initiatives and support other entities under the guidance of the Company Secretary.

REQUIREMENTS

• Minimum 1–2 years of experience in a corporate secretarial or compliance role.
• Excellent interpersonal and collaboration skills.
• Flexible, proactive, and willing to learn, taking on new challenges as they arise.
• Strong multitasking ability, able to work independently and under pressure with good time management.
• Fluent written and spoken English.
• Ability to understand business drivers and align secretarial work to organizational needs.
• Ability to develop and maintain strong relationships with clients and stakeholders at all levels, across diverse cultures.
• Inclusive mindset, capable of working effectively with different cultures, skill levels, and ways of working.

WHAT YOU'LL ENJOY

• Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.
• Emotional Wellbeing: Wellness programmes, and childcare amenities.
• Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.
• Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners.
• A unique Allstar culture like no other

GET TO KNOW Abc:

AirAsia brand co. manages intellectual property developed for AirAsia Group and Capital A, focusing on the creation, management, licensing and enforcement of the AirAsia brand. We cover a range from trademarks to brand identity, content and merchandise.

Today, we're more than just an airline. We're a world-class brand that wears many hats. Our mission is to connect people and transform lives in ASEAN.

Above all, we're Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we're excited to have you onboard.

We are all different
- one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

Search Firm Representatives
- AirAsia brand co does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.