Intern

Job Description

Functional responsibility

• Project Management – Assist in project planning, documentation, and progress tracking.
• Facilities Management – Support daily operation activities including vendor coordination, maintenance scheduling, and inspections.
• Documentation & Reporting – Prepare meeting minutes, status reports, and presentation decks for management.
• Coordination Support – Liaise with internal departments, consultants, and contractors to ensure timely updates and task closure.

Role responsibility

• Assist in site visits, inspections, and preparation of progress reports.
• Update and maintain project documentation, drawings, and correspondence.
• Support tender documentation preparation, PR/PO tracking, and vendor record updates.
• Participate in internal meetings and assist in preparing slides, charts, and reports.
• Assist in monitoring preventive maintenance schedules and follow-ups with vendors.
• Update project trackers, cost summaries, and progress schedules.
• Any other task assigned by the Manager or team members in support of ongoing projects.

Functional Duties

Project Management

• Assist in preparing design briefs, project schedules, and progress tracking templates.
• Help organize coordination meetings with consultants and contractors.
• Prepare reports and follow up on technical and commercial submissions.
• Support procurement processes and document filing for project contracts.

Facilities Management

• Assist in vendor coordination, inspection of facilities, and documentation of service reports.
• Support the team in maintaining asset lists, maintenance schedules, and corrective action logs.
• Participate in site walkthroughs and inspections with the FM team.

Documentation & Reporting

• Prepare meeting minutes, progress reports, and PowerPoint presentations.
• Assist in consolidating cost reports and project dashboards.
• Maintain a proper filing system for all project and facility-related documentation.

Role Duties

• Assist the Facilities & Infrastructure team in the planning, coordination, and monitoring of ongoing projects and maintenance activities.
• Support the preparation of project schedules, progress tracking sheets, and cost summaries for management review.
• Participate in site inspections, collect data, and update progress reports for ongoing works.
• Prepare meeting minutes, reports, and documentation related to project and facility operations.
• Coordinate with consultants, contractors, and internal departments for information updates and task follow-ups.
• Support the team in maintaining and updating vendor databases, service records, and preventive maintenance schedules.
• Assist in reviewing contractor submissions and compiling technical documents for record.
• Update project and facility dashboards to ensure timely reporting to management.
• Perform other duties as assigned by the Manager or Senior Executives to support department deliverables.

Traits

• Good written and verbal communication skills in English and Bahasa Malaysia.
• Detail-oriented, organized, and able to multitask.
• Proficient in Autocad, Microsoft Excel, Word, and PowerPoint.
• Basic understanding of project coordination and engineering terms.
• Able to work independently with minimal supervision.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

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