Admin Executive

1 day ago

Klang, Selangor, Malaysia Adhes Packaging Technology (Malaysia) Sdn Bhd Full time 15,000 - 24,000 per year

Job Responsibilities:

Office administration

  • Oversee general office operations to ensure smooth daily functioning.
  • Maintain and organize physical and digital office records, ensuring easy accessibility.
  • Procure office supplies, equipment, and services as required.
  • Schedule and coordinate meetings, appointments, and events, including preparing agendas and minutes.
  • Prepare and coordinate reports, documentation for internal and external purposes.
  • Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.
  • Manage travel arrangements, including flights, accommodations, and transportation for staffs.
  • Coordinate daily meal ordering for staff, monitor budget, record meal expenses, conduct restaurant and staff preferences survey and ensure timely invoice processing.
  • Company's vehicle management for general, includes petrol, road tax, insurance, repairs and maintenance.
  • Ensure compliance with office policies, processes, and document control protocols.

Worker/Staff hostel management

  • Act as the main liaison for all matters related to staff accommodations including conduct regular inspections to ensure hygiene, safety, and maintenance standards.
  • Coordinate with landlords, suppliers, or maintenance contractors for hostel repairs and improvements.
  • Monitor occupancy, utilities usage, and hostel inventories.
  • Manage foreign workers/employees dormitory arrangements, room assignments, and maintenance coordination.

Administration support

  • Support company events, trainings, and other staff activities.
  • Assist into coordinating HR-related tasks, such as arranging employee records, includes foreign workers documentation.
  • Other ad-hoc tasks when required.

Job Requirements:

  • Candidate must possess or currently pursuing a Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management, Psychology, Education/Teaching/Training or equivalent.
  • At least 1 year of manufacturing working experience in HR and administrative.
  • Excellent written and verbal communication skills in Mandarin & English, as the role requires communicating frequently with the China team.
  • Strong organizational and multitasking abilities, with high attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
  • Applicants must be willing to work in our Factory in Pulau Indah, Selangor.

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Application Question(s):

  • What is your current and expected salary?
  • What are the languages you fluent in?
  • Where is your location? Are you able to work in our office in Pulau Indah?

Work Location: In person

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