Senior Admin Executive

1 day ago

Klang, Selangor, Malaysia Adecco Full time 13,200 - 180,000 per year

Adecco's client, a well-established multinational company, is seeking a proactive and detail-oriented
Senior Administrative Executive
to support the smooth running of administrative and facility-related operations at their manufacturing site. This role requires a hands-on individual with strong organizational skills and prior experience managing site administration and facility coordination.

Key Responsibilities

  • Support the day-to-day administrative operations at the manufacturing site, ensuring efficiency and compliance with company standards.
  • Coordinate facility-related services, including maintenance, security, transportation, cleaning, and office operations.
  • Assist in managing employee dormitories and canteen operations, maintaining hygiene, safety, and comfort for staff.
  • Liaise with contractors, vendors, and service providers to ensure timely delivery of quality and cost-effective services.
  • Track and process administrative expenses, vendor invoices, and assist in budget monitoring.
  • Maintain and update administrative documentation, records, and standard operating procedures (SOPs).
  • Support employee welfare activities, travel arrangements, and logistics coordination for site staff.
  • Ensure adherence to health, safety, and environmental regulations within the site.
  • Provide administrative support to management and assist in coordinating internal communications and events.

Requirements

  • Diploma or Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 3-5 years of experience in administrative or facility coordination, preferably in a manufacturing or plant environment.
  • Experience liaising with vendors and managing site-related services such as canteen, transportation, or accommodation.
  • Strong communication, coordination, and multitasking abilities.
  • Good command of English and Bahasa Malaysia; Mandarin proficiency is an advantage.
  • Independent, reliable, and able to thrive in a fast-paced, hands-on work environment.

Desired Skills and Experience
Office & Administrative Management

Facilities & Vendor Coordination

Site Operations Support

Budget Tracking & Expense Control

Employee Welfare & Logistics Coordination

Canteen & Dormitory Administration

Procurement & Vendor Negotiation

Health, Safety & Environment (HSE) Compliance

Record Management & SOP Maintenance

Team Collaboration & Communication

Microsoft Office Suite (Excel, Word, PowerPoint)

Problem Solving & Multitasking

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