Office Manager

1 day ago

Bayan Lepas, Penang, Malaysia Dynamic Language Centre Full time 48,480 - 76,800 per year

Job Description

Are you seeking an opportunity to join a talented, multicultural team in a collaborative, values-driven workplace? We are excited to hire an Office Manager who brings positive energy and a helpful, flexible attitude to our team. If you are interested, we would like to hear from you

Job Overview

  • Oversees the admin team effectively
  • Promotes the growth and development of the company and our team members
  • Maintains a culture of positivity and respect, upholding our core values in a diverse workplace

Essential Traits

  • Motivation and excellent work ethic
  • Positive attitude
  • Ability to multi-task and delegate effectively
  • Ability to track and organise multiple processes concurrently
  • Effective active listening and communication skills
  • High level of attention to detail
  • Proficiency in English

Preferred Traits

  • Advanced technological skills
  • Mandarin language proficiency is a plus

Responsibilities:

  • Manages the admin team, ensuring that Dynamic Language Centre's core values and standard of excellence are consistently met
  • Provides introductory and ongoing training and support for the admin team
  • Leads team meetings efficiently and effectively
  • Provides expertise and leadership to ensure smooth operational activities
  • Develops and manages workplace processes with organization and efficiency
  • Recommends and implements improvements to existing processes and systems
  • Manages facilities and resource allocation
  • Manages vendor relationships, including but not limited to cleaning, catering, security, couriers, parking, and government agencies
  • Ensures compliance with local regulatory bodies which relate to health, safety, and security
  • Manages the HR operations of recruitment, discipline, grievance, and staff development
  • Completes performance appraisals and manages employee relations and professional development plans
  • Ensures that teachers and other employees possess valid teaching permits, visas, and work permits, as applicable
  • Ensures legal compliance with local legislation in relation to all staff
  • Attends regular professional development and other meetings as required
  • Breaks down projects into specific tasks, plans and controls the time allocated to each task, and completes the project before the due date
  • Develops strategies to grow the company's numbers and improve our services
  • Responds to all staff and customer queries in a professional and timely manner
  • Evaluates data and provides feedback to teachers, in order to best meet our customers' needs
  • Provides regular reports to the company's Director
  • Has a hard-working, flexible approach to new opportunities, tasks, and challenges
  • Performs any other duties or projects in support of the company's operations
  • Dresses modestly and professionally
  • Maintains the standard of conduct reflective of Dynamic Language Centre
  • Works 5 days per week, including Saturdays and Sundays

Job Types: Full-time, Permanent

Pay: RM4, RM6,400.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Bayan Lepas: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • How would you rate your English proficiency?

Experience:

  • Management: 2 years (Preferred)
  • Administrative: 3 years (Preferred)

Language:

  • English (Required)
  • Mandarin (Preferred)

Work Location: In person

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