Admin cum Personal Assistant

19 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia One East Development Sdn Bhd Full time

JOB RESPONSILITIES

  • Participate in highly confidential meetings, by organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Providing comprehensive administrative support to the management team.
  • Coordinate and liaise with internal departments for administrative coordination and task support.
  • Managing and maintaining office records, files, and databases.
  • Assisting with the preparation of reports, presentations, and other document to facilitate decision-making process.
  • Support the execution of internal and external communication, acting as a point of contact for inquiries and relaying information to appropriate stakeholders.
  • Assist in managing office workflows, implementing processes and procedures to enhance operational efficiency and organization.
  • Collaborate with other team members on various administrative tasks, providing support where needed to ensure team objectives are met.
  • Conduct research and gather information for various projects, providing data and insights to assist management in decision-making.
  • Monitor day-to-day administrative tasks, Scheduling and coordinating meetings, calendar management and travel arrangement.
  • Performing other general administrative duties or ad hoc duties as required.

REQUIREMENTS

  • Candidates must possess at least a Diploma in Business Administration, Secretary or a related field.
  • 1-2 years of experience as admin role/personal assistant is preferred. Fresh graduates with a remarkable attitude towards life will be considered.
  • Proficient in Microsoft Office (mainly Words, Excels & Powerpoint).
  • Proficient in English, Malay & Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
  • Excellent communication skills, both written and verbal, with a professional demeanor and the ability to interact effectively with various stakeholders.
  • Strong analytical and problem-solving skills.
  • Fast learner, high responsibility, proven to work as a team and willingness to learn.
  • Excellent organizational and time management skills.
  • Discreet, with a high level of integrity and confidentiality.
  • Flexible and adaptable to changing priorities.
  • Able to work independently and as part of a team.

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