purchasing assistant

3 hours ago

Petaling Jaya, Selangor, Malaysia Eon Partners Full time 24,000 - 36,000 per year

PURCHASING ASSISTANT

POSITION SUMMARY:

  • The Purchasing Assistant is responsible for providing administrative and operational support in the procurement process to ensure timely sourcing, ordering, and delivery of materials, equipment, and services for the company's ongoing projects.
  • This role involves assisting in supplier coordination, purchase order preparation, price comparison, and documentation control while ensuring all procurement activities comply with company policies and quality standards.
  • The Purchasing Assistant plays a key role in maintaining smooth supply chain operations and supporting the Procurement / Purchasing Executive or Manager in daily purchasing functions.

RESPONSIBILITIES

Procurement Support & Coordination

  • Assist in the preparation of purchase requisitions, purchase orders (POs), and quotation requests.
  • Source, compare, and evaluate supplier quotations to ensure best value, quality, and delivery terms.
  • Follow up with suppliers and vendors on order confirmation, delivery schedules, and outstanding items.
  • Coordinate with project sites, storekeepers, and internal departments to ensure material needs are met on time.

Supplier Management

  • Maintain and update the approved supplier database and ensure supplier performance records are up to date.
  • Communicate effectively with suppliers regarding specifications, pricing, and delivery requirements.
  • Support the evaluation of supplier reliability, product quality, and compliance with company requirements.

Documentation & Record Keeping

  • Ensure all purchase-related documents (quotations, POs, delivery orders, invoices) are properly filed and recorded.
  • Assist in tracking material deliveries and updating purchase records in the system.
  • Prepare periodic procurement status reports for review by the Purchasing Executive or Manager.
  • Support internal and external audit processes by maintaining accurate procurement documentation.

Administrative Support

  • Coordinate with the accounts department on invoice verification and payment processing.
  • Handle correspondence and communication related to purchasing activities.
  • Assist in monitoring material inventory levels and reordering as needed.
  • Support the team in maintaining compliance with the company's QHS Management System and other relevant procedures.

REQUIREMENTS

  • Diploma or Certificate in Business Administration, Procurement, Supply Chain Management, or related field.
  • Minimum 1–3 years of relevant working experience in purchasing or administrative support, preferably within the construction or engineering industry.
  • Basic understanding of procurement procedures, materials, and supplier coordination.
  • Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with computerized purchasing systems.
  • Detail-oriented, organized, and able to manage multiple tasks within deadlines.
  • Strong communication and negotiation skills with a proactive approach.
  • Able to work independently with minimal supervision and as part of a team.
  • Reliable, responsible, and committed to maintaining confidentiality and integrity in procurement activities.

Job Type: Permanent

Pay: RM2, RM3,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development
  • Vision insurance

Work Location: In person

  • Purchasing Assistant

    2 days ago

    Petaling Jaya, Selangor, Malaysia Fortress Shares Services Sdn Bhd Full time 25,000 - 35,000 per year

    Job description:Follow up closely with supplier to ensure goods receive on time.Issue Purchase Orders, counter check supplier invoice against delivery order and purchase order.Follow up with suppliers to obtain product information such as price and delivery schedule.To upkeep all record and document under purchasing department in proper filling system.To...

  • Purchasing Assistant

    2 days ago

    Subang Jaya, Selangor, Malaysia Syarikat Muhibah Perniagaan dan Pembinaan Sdn Bhd Full time 14,400 - 36,000 per year

    Primary FunctionTo assist in the overall purchasing of goods and services activities of the purchasing sectionScope of Duties and ResponsibilitiesTo implement relevent policies, activities, procedures and instructions as required by the QHS management system.Assist in overseeing, managing and control purchasing and store activities for the company.Assist to...

  • Purchasing Admin Assistant

    2 days ago

    Petaling Jaya, Selangor, Malaysia Anshin Steel Processor Sdn Bhd Full time 20,000 - 40,000 per year

    Working LocationWisma Ann Joo, Petaling Jaya.ResponsibilitiesHelp prepare and follow up on purchase orders (POs).Assist the purchasing team with day-to-day tasks and basic paperwork.Enter data into the system accurately, such as supplier details, pricing, and order status.Organize and keep track of documents like insurance forms, contracts, and shipping...

  • Purchasing Executive

    2 hours ago

    Petaling Jaya, Selangor, Malaysia Mercury Industries Berhad Full time 40,000 - 80,000 per year

    Responsibilities:According to the purchase requisition form provided by the demand department, prepare the purchase order, carry out the purchase operation in a timely, appropriate, and appropriate price, complete the purchase task, ensure that the required materials and related services are purchased in a timely manner according to the plan, and ensure the...

  • Admin Purchasing

    2 days ago

    Petaling Jaya, Selangor, Malaysia Dimensi Tuah Sdn Bhd Full time 24,000 - 48,000 per year

    Role DescriptionThis is a part-time on-site role for an Admin Purchasing / Account Assistant, located in Petaling Jaya. The Admin Purchasing / Account Assistant will be responsible for managing day-to-day administrative and purchasing tasks, including handling credit control, managing petty cash, assisting with finance-related tasks, and supporting...

  • purchasing executive

    2 days ago

    Petaling Jaya, Selangor, Malaysia ANCOM CROP CARE SDN BHD Full time 60,000 - 80,000 per year

    ANCOM CROP CARE SDN BHD being a subsidiary of Ancom Berhad and located at Section 15,  Shah Alam is an internationally reputable and established company involved in the manufacture of agrochemicals. We are currently looking for suitably qualified, capable and self-motivated persons to together with us.Responsibilities:-Procurement of packaging materials for...

  • Purchasing Assistant

    2 hours ago

    Subang Jaya, Selangor, Malaysia Onking Chain-Store Sdn. Full time 40,000 - 80,000 per year

    Can speak in English and Mandarin.Minimum SPM level.Fresh graduates and applicants without experience are encouraged to apply as full training will be provide.Good communication skills with all levels.Familiar with Microsoft Office (Word, PowerPoint,Excel,Outlook).Able to work in team.Willing to learn.ResponsibilityComputer literate - Microsoft Office...

  • Assistant Purchaser

    2 days ago

    Subang Jaya, Selangor, Malaysia CONLAY CONSTRUCTION SDN BHD Full time 12,000 - 36,000 per year

    Responsibilities:Assistant in invoices checking.Issue and send purchase order to suppliers.Scanning and filing documents.Assist on administrative support such as typing and filing.Any other duties as and when assigned from time to time.Requirements:Minimum SPM qualification.Minimum 1 year working experience.Computer literature.Job Type: Full-timePay: RM1,...

  • Purchasing Executive

    2 weeks ago

    Petaling Jaya, Selangor, Malaysia Secret Recipe Full time 48,000 - 72,000 per year

    Job RequirementsCandidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accountancy/Banking, Business Studies/Administration/Management or equivalent.Required language(s): Bahasa Malaysia, EnglishAt least 2 year(s) of working experience in...

  • Purchasing & Account Executive

    2 days ago

    Petaling Jaya, Selangor, Malaysia Lotus Capital DKR Sdn Bhd Full time 40,000 - 60,000 per year

    Job DescriptionThe job of Purchasing & Accounts Executive involves supporting financial operations and contributing to the overall financial health of the organization. This position involves a range of responsibilities, including financial reporting, analysis, and collaboration with cross-functional teams.Roles & Responsibilities:Perform accurate data entry...