HR and Admin Assistant

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia ST Tunnel (M) Sdn Bhd Full time 14,400 - 120,000 per year

Job Scope

Recruitment & Onboarding

· Prepare offer letters, employment contracts, and onboarding documentation. LHDN Stamping required.

· Conduct employee onboarding and ensure new hire paperwork is complete.

Employee Records & HR Administration

· Maintain and update employee personnel files and HR databases.

· Ensure all employee information is accurate and confidential.

· Prepare HR letters (confirmation, transfer, warning, etc.) when required.

Payroll & Attendance Support

· Collect and verify attendance records, leave applications, and overtime claims.

· Support payroll preparation by providing accurate employee data.

· Submit Secondment Claims (for salary) to Accounts.

· Collate monthly attendance, OT claims, and other payroll-related data.

· Support payroll processing and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB) via Perkeso, KWSP, and LHDN portals.

· Assist in issuance of payslips and yearly EA Forms.

Employee Relations & Welfare:

· Support in organizing staff welfare activities, company events, and training sessions.

· Assist in handling staff grievances or disciplinary matters under the guidance of HR Manager.

· Support HR in handling employee queries regarding policies and procedures.

Compliance & Policies:

· Assist in implementing and communicating HR policies and procedures.

· Ensure HR practices are in line with Malaysian labour laws, company policies, and statutory requirements.

Prepare and submit yearly Form E Submission and helping expatriate/foreigner to submit their Form BE online.

ESD Application

· Assist manager to apply new/renew permit to stay for Expatriate (EP).

· Familiar with CIDB /My future jobs /Eppax –/ESD portal.

CIDB

· Project Registration/Update

· Apply Expatriate – Contractor profile

Requirements

· Minimum Diploma in Human Resource or Business Administration or a related field

· –3 years of experience in HR or administrative roles.

· Previous experience in construction industry will be advantageous

· Familiar with Malaysia's labour laws, EPF, SOCSO, EIS, and LHDN regulations.

· Strong Interpersonal Skills and ability to handle confidential information with discretion

· Familiar with membership applications (SPAN)

· Proficient in Info Tech System & Speedbrick Construction Management Software will be an advantage

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