Assistant Manager, Finance

JOB SUMMARY:

Managing the Finance team to perform book close and financial reporting for Malaysia legal entity CMA CGM FiCOM Sdn. Bhd. (FiCOM) and oversee a tax accounting team who responsible for the preparation of Singapore GST returns for designated Singapore entities.

Key Result Areas

Key support Finance Manager (FM) in managing the team:

FiCOM Finance (CMA CGM FICOM)

• Overseeing the legal organization structure set up in Malaysia i.e. CMA CGM FICOM Sdn Bhd (FiCOM) to ensure that equity shareholdings, legal and statutory requirements are maintained at all time to satisfy condition set by local authorities. This cover FiCOM centre.
• Maintain internal control structure and to ensure that the FiCOM's books and records are fairly stated and fulfils audit and local tax requirement. This includes co-coordinating the yearly audit and tax submission exercise.
• Maintain proper record of service agreements and to ensure proper documentation of agreements on shared services.
• Ensure that corporate reporting requirements on period close and year end external audit package are submitted on time.
• Supervise the team to provide quality support based on respective process owners' requirements, including setting up of new cost centres, clearing of ICO, presentation slides and all expects of Regional and Head Office (HO) reporting queries and requirements.
• Support centre's projects and process improvement initiatives.

Tax Accounting

• Lead and mentor a team to ensure timely and accurate preparation of quarterly GST returns for the designated Singapore entities.
• Foster collaboration among stakeholders to resolve issues promptly and effectively.
• Oversee trend analysis and provide strategic insights on quarter-to-quarter (QtQ) and year-to-year (YtY) variances.

JOB RESPONSIBILITIES:

FiCOM Finance (CMA CGM FiCOM)

1. Ensure the monthly period close process is in line with the timeline set by HO.
2. Review the monthly journal entries, all schedules, reports and balance sheet reconciliation are prepared accurately and timely by the team lead.
3. Review the monthly accounting and performance reports to respective process owners and highlight key variances.
4. Monitor, guide, motivate and provide advice to the team member in preparing the journal entries and monthly schedules/reports.
5. Monitor bank balance and ensure sufficient cashflow in FiCOM.
6. Monitor and provide guidance to analyst in preparing cashflow forecast and ensure the cashflow forecast submitted and approved.
7. Adhere to Budgetary Planning procedure rolled out by HO and coordinate with all departments for budgetary process inclusive of CAPEX.
8. Align Budgetary and Forecasting processes with centre and corporate requirements.
9. Ensure audited accounts, tax filing and transfer pricing documentation are filed after financial year end in compliance with local statutory requirements.
10. Ensure process documentations are updated for all processes.
11. Ensure updated chargeback mechanism is in line with respective service agreements.
12. Submit tax forecasts and estimations timely to minimize tax exposure and penalties.
13. Review the new local statutory filing requirements, including e-Invoice and Tax Pillar 2.
14. Recommend and lead process improvements, including the digitization and automation of work processes where appropriate.
15. Support Management with ad-hoc requests.

Tax Accounting

1. Review and manage the filing of GST returns and related reporting obligations, providing guidance to team member.
2. Collaborate with Finance Transformation teams on automating work processes related to GST return preparation and filing as necessary, leading change management initiatives within the team.
3. Develop and recommend improvements to the GST compliance process and implement these changes to enhance team efficiency.
4. Address queries from IRAS, coordinating with relevant staff and management to resolve them, and ensuring team readiness for compliance inquiries.
5. Stay informed about relevant tax law changes, update management, and ensure timely and accurate implementation within the GST returns, guiding the team through transitions.
6. Become a subject matter expert in the medium to long term, providing support and advice on Singapore GST-related matters, including any ad hoc requests, and mentoring team members to develop their expertise.

JOB REQUIREMENTS:

1. Bachelor Degree in Accountancy / Finance or holder of a recognized professional qualification (e.g. CPA, ACCA & etc.)
2. Minimum 5 to 6 years related / commercial / shared service centre / audit experience in accounting and finance field in various industries.
3. Proficiency in Microsoft Office (Excel, Word and Power point).
4. Proficiency in accounting applications (E.g. SAP or other similar ERP system).
5. Financial Auditing and Tax Knowledge
6. Possess strong supervisory, organizational and time management skills with the ability to multitask.
7. Financial reporting and analysis skills.
8. Proactive and able to drive and execute financial programs with minimal supervision.
9. Ability to lead teams to drive both company and personal initiatives to successful completion.
10. Strong communications skills – spoken and written.
11. Ability to work under pressure and tight deadline.